Executive Assistant - Journey

East Carolina University, United States

Updated: 12 days ago
Location: Greenville, SOUTH CAROLINA
Deadline: 18 Apr 2024

Position Details
Position Information


Job Title Executive Assistant - Journey
Position Number 001795
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://medicine.ecu.edu/academicaffairs/
Advertising Department ACADEMIC AFFAIRS-BSOM
Division ECU Health/BSOM
Classification Title 10433 Executive Assistant
Competency Level 2 - Journey
Working Title Executive Assistant
Number of Vacancies 1
Full Time Equivalent (FTE) 1.000
Full Time or Part Time Full Time
Recruitment Range $37,306-$ 64,373
Anticipated Hiring Range $51,000-$53,837
Salary Grade Equivalency AEGD
Work Schedule M-F
Work Hours 8-5
Position Location (City) Greenville
Job Category Staff - Professional
Organizational Unit Overview
The Department of Academic Affairs at the Brody School of Medicine is responsible for leadership and managing all academic programming and assessment related to medical student education . Academic Affairs is responsible for the curriculum, selection, and promotion of students and for maintaining the school’s accreditation and education programs. Units within the Department of Academic Affairs include Admissions, Student Affairs, Medical Education, Student Success & Wellness, Diversity Affairs, Clinical & Educational Scholarship, Simulation and Clinical Skills, Continuing Medical Education, and Data Analysis & Strategy. The Senior Associate Dean for Academic Affairs of the BSOM, hereinafter referred to as “SADAA,” is the chief academic officer of the BSOM and provides leadership for all units within Academic Affairs. S/he is responsible for all educational programs related to the doctor of medicine program. The SADAA is responsible for the preparation, recommendation, and supervision of the budgets for the Academic Affairs office and its units and for overseeing the accreditation process for the MD program (over 350 students, with plans for expansion of class size). The SADAA is the spokesperson for the school with appropriate state and national associations and organizations and with the community medical care delivery system relative to educational issues. He/she represents the school on university-wide committees and councils as deemed appropriate by the Dean of the BSOM. The SADAA represents the school in appropriate groups and councils dealing with plans and policies for medical education statewide. At the national level, the SADAA represents the school on appropriate committees and councils of the Association of American Medical Colleges and other national organizations and agencies concerned with medical education.
Job Duties
This position will serve as the personal and confidential assistant to the Senior Associate Dean for Academic Affairs (SADAA). Duties include: organize the SADAA’s calendar, schedule events with both external and internal participants, prepare all travel documents, track vacation balances and provide excellent customer service skills as the EA of the administrative office. This position forms strong working relationships because it often serves as the first point of contact for Academic Affairs. This position’s responsibilities extend across multi-faceted units within Academic Affairs and the Brody School of Medicine, often simultaneously. This position represents the SADAA and the BSOM with a high degree of accuracy and attention to detail. Other duties may include: keeping the official minutes of meetings, agenda preparations, and preparing presentation and slide presentations. The position is responsible for assisting with planning the department’s operational budget, monitoring expenditures, and using independent discretion to move funds to cover negative balances. Further, the position is responsible for maintaining financial records and preparing complex expense reports, budgeting and grants administration, oversight of accounts reconciliation, maintenance and reporting of financial data, making financial projections, and personnel planning. This position will work closely with the Administrator of Academic Affairs.
Minimum Education/Experience
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 04/04/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 04/18/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/70057
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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