Executive Assistant II

University of Idaho, United States

Updated: 1 day ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004345P
Position Title Executive Assistant II
Division/College University Outreach-Northern Idaho
Department Coeur d'Alene Center
Location Coeur d’Alene
Posting Context Statement
The Executive Assistant and Strategic Initiatives Coordinator works with the CEO and provides support by assisting with administrative functions and managing the CEO’s time, calendar, travel, records, communications, and stakeholder relationships. The position represents the CEO in their absence and serves as an information resource for the University to internal and external audiences. The position acts as a project coordinator for the CEO: overseeing projects and initiatives, coordinating strategic priorities, identifying focus areas, and tracking metrics for success.
Position Overview
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:
  • Coordinate complex travel, meeting and event arrangements for management and other individuals
  • Maintain calendars, databases, confidential records and systems
  • Coordinate office operations, delegate work and provide input on performance evaluations
  • Collaborate with the Financial Officer on financial matters; monitor adherence to established budget


Project and initiative support:
  • Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
  • Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:
  • Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
  • Coordinate the collection and compilation of data and materials for reports, records and other administrative documents.
  • Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned
Unit URL
https://www.uidaho.edu/cda

Position Qualifications


Required Experience
  • Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
  • Associate’s or Bachelor’s degree, or equivalent in education and experience
  • Executive support experience
  • Higher Education experience
  • Applying project management practices in a work environment
  • Collecting, compiling, and summarizing data and materials for reports and other administrative documents
  • Working in an environment that requires adherence to strict confidentiality standards
  • Using computer information systems that manage an organization’s finances, business processes and/or records
Physical Requirements & Working Conditions
  • None
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $23.05 annually or higher commensurate with experience.
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 03/19/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Applications received by April 2, 2024 will receive priority consideration.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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