Executive Assistant II

Updated: about 1 month ago
Location: College Station, TEXAS
Job Type: PartTime

Job Title

Executive Assistant II

Agency

Texas A&M Forest Service

Department

Director's Office

Proposed Minimum Salary

$1,916.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

****This is a part-time, 20 hrs/week temporary position that will end on 12/31/2021.****

The Executive Assistant to the Director provides administrative support to the Director of TFS and to other staff within the Director's Office. This position serves as the liaison for administrative issues between the Director's Office, other agencies, aA&M System staff, the Vice Chancellor for Agriculture and Life Sciences Office and elected officials. The position reports to the Director and routinely works with matters that are of a sensitive or confidential nature.


Responsibilities:
-Provide administrative support to Director and staff within Director's Office, including: making travel arrangements, scheduling appointments, meetings and other events, handling submission of BOR agenda items, typing, proofing, preparing and/or filing documents, researching or gathering information, recording minutes for Executive Team meetings, maintaining CBA and Procurement cards, maintaining property inventory, serving as timekeeper administrator, purchasing goods and services for the Director's Office and interacting with visitors to the Director's Office.
-Serve as chair of the Personnel Meeting planning committee and awards committee, coordinate submission of nominations for Board of Regent's Fellow Service Award and Vice Chancellor's Award in Excellence.

-Serve as liaison for administrative issues between the Director's Office, other agencies, A&M System staff, the Vice Chancellor for Agriculture and Life Sciences Office, the Chancellor's Office and elected officials.

-Monitor and oversee operating accounts for Director's Office; approve all Director's Office bills for payment; ensure proper paperwork is processed for funds received or expended by Director's Office.

-Other duties as assigned.


Education and Experience:
Required Education: Bachelor’s degree
Required Experience: Minimum of 4 years experience in responsible administrative support position(s).

Preferred Experience: Experience in an administrative support position for a senior or executive level office at a Texas A&M University System institution.


Knowledge, Skills and Abilities:
Required Knowledge: Word, Excel, PowerPoint and Adobe

Preferred Knowledge: Knowledgeable of A&M System and State of Texas regulations.

Required Skills: Sound judgement. Strong interpersonal skills. Communication and customer service. Strong organizational skills. Detailed oriented. Thorough and accurate in work.

Required Abilities: Work with all types of individuals. Work independently. Multi-task and work cooperatively with others.

Registrations, Certifications and Licenses:

Must possess a valid Texas Driver's License.


Applicant Instructions:

Resume, references and transcript are REQUIRED to be uploaded to application.   Certifications are preferred to be uploaded to the application.  Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section.  More than one document can be uploaded; just click the "Upload" button for each document.  Documents can only be loaded at this time and cannot be uploaded once the application is submitted.  If there are any issues uploading documents, please contact 979-458-6690.   Please check your spam folder in case more information is sent in regards to this position.


 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Executive Assistant II

Agency

Texas A&M Forest Service

Department

Director's Office

Proposed Minimum Salary

$1,916.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

****This is a part-time, 20 hrs/week temporary position that will end on 12/31/2021.****

The Executive Assistant to the Director provides administrative support to the Director of TFS and to other staff within the Director's Office. This position serves as the liaison for administrative issues between the Director's Office, other agencies, aA&M System staff, the Vice Chancellor for Agriculture and Life Sciences Office and elected officials. The position reports to the Director and routinely works with matters that are of a sensitive or confidential nature.


Responsibilities:
-Provide administrative support to Director and staff within Director's Office, including: making travel arrangements, scheduling appointments, meetings and other events, handling submission of BOR agenda items, typing, proofing, preparing and/or filing documents, researching or gathering information, recording minutes for Executive Team meetings, maintaining CBA and Procurement cards, maintaining property inventory, serving as timekeeper administrator, purchasing goods and services for the Director's Office and interacting with visitors to the Director's Office.
-Serve as chair of the Personnel Meeting planning committee and awards committee, coordinate submission of nominations for Board of Regent's Fellow Service Award and Vice Chancellor's Award in Excellence.

-Serve as liaison for administrative issues between the Director's Office, other agencies, A&M System staff, the Vice Chancellor for Agriculture and Life Sciences Office, the Chancellor's Office and elected officials.

-Monitor and oversee operating accounts for Director's Office; approve all Director's Office bills for payment; ensure proper paperwork is processed for funds received or expended by Director's Office.

-Other duties as assigned.


Education and Experience:
Required Education: Bachelor’s degree
Required Experience: Minimum of 4 years experience in responsible administrative support position(s).

Preferred Experience: Experience in an administrative support position for a senior or executive level office at a Texas A&M University System institution.


Knowledge, Skills and Abilities:
Required Knowledge: Word, Excel, PowerPoint and Adobe

Preferred Knowledge: Knowledgeable of A&M System and State of Texas regulations.

Required Skills: Sound judgement. Strong interpersonal skills. Communication and customer service. Strong organizational skills. Detailed oriented. Thorough and accurate in work.

Required Abilities: Work with all types of individuals. Work independently. Multi-task and work cooperatively with others.

Registrations, Certifications and Licenses:

Must possess a valid Texas Driver's License.


Applicant Instructions:

Resume, references and transcript are REQUIRED to be uploaded to application.   Certifications are preferred to be uploaded to the application.  Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section.  More than one document can be uploaded; just click the "Upload" button for each document.  Documents can only be loaded at this time and cannot be uploaded once the application is submitted.  If there are any issues uploading documents, please contact 979-458-6690.   Please check your spam folder in case more information is sent in regards to this position.


 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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