Executive Assistant I

Job Title

Executive Assistant I

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs.  To learn more, please visit our website https://vetmed.tamu.edu/  

What we want

The Executive Assistant I is responsible for providing direct administrative support to the Associate Dean for Hospital Operations.

What you need to know

Compensation will be commensurate to selected hire’s experience.

Other Requirements or Other Factors: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration

Required Knowledge, Skills, and Abilities:

• Advanced knowledge of spreadsheet, presentation, and word processing software programs.

• Interpersonal and communication skills and ability to plan and organized effectively.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Drafting and creating professional communications

Responsibilities:

• ADMINISTRATIVE SUPPORT: Provides direct administrative support to the Associate Dean for Hospital Operations. Handles complex and confidential issues. Maintains current knowledge, interpretation, and application of University Policy. Maintains hospital policies and procedures documents and assists in communicating policies and procedures as directed. Maintains the hospital strategic plan. Schedules meetings and prepares notices or agendas for meetings. Manages and maintains the Associate Dean's calendar. Coordinates and prepares travel arrangements. Coordinates and monitors action items and assignments made by the Associate Dean. Serves as a liaison to faculty, staff, and the administrative team. Reviews administrative practices and programs and assists in formulating policies. Prepares executive level memos, communications, and correspondence on behalf of the Associate Dean of Hospital Operations. Serves as a backup and assists with administrative support for the VMTH administrative team.

• REPORTS & CORRESPONDENCE: Uses advanced level English language skills, both written and verbal, in the drafting and creation of hospital correspondence, reports, and various other documents. Prepares and maintains Hospital Board minutes, records, and communications. Research, compiles, and applies information, making evaluative judgments on appropriate data to use. Performs advanced word processing, presentations, and data management activities.

• EVENTS COORDINATION: Plans and helps to coordinate the annual hospital events as well as provide logistical on-site support for the hospital events.

• RECORDS RETENTION: Assists with establishing and maintaining current administrative processes for the Veterinary Medical Teaching Hospital (VMTH) administrative team. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.