Executive Assistant I

Updated: 17 days ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Executive Assistant I

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Executive Assistant I, under general supervision, provides administrative support to the department head. Work involves coordinating high-level operations of a large department. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities:

  • Coordinate and maintain the department head's calendar.
  • Coordinates calendars, meetings, and other activities. Provides technical guidance and advice on administrative matters to department head, management, or staff. Coordinates and monitors action items and assignments made by the department head.
  • Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements. Prepares notices or agendas for meetings.
  • Assists in compiling reports, maintains records and other documents, and coordinates special events. Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations. Responds to inquires, resolving problems or inquiries.
  • Reviews administrative practices and programs and assists in formulating policies.
  • Plans and coordinates logistical and administrative support for events, distinguished visitors, meetings or other special functions and provides on-site support.
  • Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.

Required Education:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

  • Three years of related experience.

Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and presentation applications.
  • Ability to multitask and work cooperatively with others.
  • Interpersonal and communication skills.
  • Planning and organizational skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Executive Assistant I

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Executive Assistant I, under general supervision, provides administrative support to the department head. Work involves coordinating high-level operations of a large department. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities:

  • Coordinate and maintain the department head's calendar.
  • Coordinates calendars, meetings, and other activities. Provides technical guidance and advice on administrative matters to department head, management, or staff. Coordinates and monitors action items and assignments made by the department head.
  • Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements. Prepares notices or agendas for meetings.
  • Assists in compiling reports, maintains records and other documents, and coordinates special events. Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations. Responds to inquires, resolving problems or inquiries.
  • Reviews administrative practices and programs and assists in formulating policies.
  • Plans and coordinates logistical and administrative support for events, distinguished visitors, meetings or other special functions and provides on-site support.
  • Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.

Required Education:

  • Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

  • Three years of related experience.

Knowledge, Skills and Abilities:

  • Knowledge of word processing, spreadsheet, and presentation applications.
  • Ability to multitask and work cooperatively with others.
  • Interpersonal and communication skills.
  • Planning and organizational skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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