Executive Assistant I

Job Title

Executive Assistant I

Agency

Texas A&M Engineering

Department

Dean of Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Executive Assistant I reports to the Executive Assistant III and provides administrative support to Assistant Vice Chancellor for Business Management, Chief Financial Officer, and Executive Director for Engineering Communications. Work involves coordinating high-level interactions with the campus community and assisting with highly confidential administrative matters. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities:

• Coordinates calendar, meetings, and other activities for the Assistant Vice Chancellor for Business Management, Chief Financial Officer, and Executive Director for Engineering Communications. Provides technical guidance and advice on administrative matters to executives. Coordinates and monitors action items and assignments made by the administrator.
• Provides general office support to the Vice Chancellor and Dean’s office.
• Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries and may approve and process travel reimbursements. Prepares notices or agendas for meetings.
• Assists in compiling reports, maintains records and other documents, and coordinates special events. Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations. Responds to inquiries, resolving problems or inquiries.
• Reviews administrative practices and programs and assists in formulating procedures.
• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
• Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
• May have records management and inventory responsibilities.
• Performs other related duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of related experience.

Knowledge, Skills and Abilities:

• Proficiency of word processing, spreadsheet, and presentation applications.
• Proficiency in coordinating virtual meetings, including the setup, scheduling, and troubleshooting of various virtual meeting platforms such as Zoom and Microsoft Teams.
• Strong written and verbal communications skills.
• Excellent organizational skills including the ability to manage multiple tasks simultaneously, prioritize workload effectively, and meet deadlines.
• Ability to work effectively with a team and support a collaborative work environment.

Work Location:

• Main Campus – College Station, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.