Executive Assistant I

Job Title

Executive Assistant I

Agency

Texas A&M University Health Science Center

Department

School Of Public Health

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to promoting a culture that embraces, expands, and celebrates inclusion, diversity, equity, and accountability that enriches the learning and working environment for all visitors, students, faculty, and staff.  Diverse perspectives, talents and experiences are invaluable to our mission and support our core values .

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Executive Assistant I to serve as a member of School of Public Health, Dean's Office administrative support team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Summary:

The Executive Assistant I, under general supervision of Dean Shawn Gibbs, will  provide administrative support to high-level administrators for an executive. Work involves coordinating high-level operations of an agency or division. Exercises discretion and independent judgment with respect to matters of significance.

Job Responsibilities
Administrative and Calendar Support
Coordinates calendars, meetings, and other activities for the Office of the Dean. Provides technical guidance and advice on administrative matters to agency executives, management, or staff. Coordinates and monitors action items and assignments made by the administrator. Prepares notices or agendas for meetings. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
Reporting and Event Coordination
Assists in compiling reports, maintains records and other documents, and coordinates school wide and special events. Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations. Responds to inquiries, resolving problems or inquiries. Reviews administrative practices and programs and assists in formulating policies.
 

Logistical Support
Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Coordinates annual asset inventory. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
 

Space Management
Coordinates building space and repair requests. May serve as an Office Manager. May have fiscal records management responsibilities.
 

Other Duties

Qualifications:
Required Education:
Bachelor’s degree in applicable field or equivalent combination of education and experience.
Required Experience:
Three years of related experience.
Required Special Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and presentation applications.
Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.
 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Job Title

Executive Assistant I

Agency

Texas A&M University Health Science Center

Department

School Of Public Health

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to promoting a culture that embraces, expands, and celebrates inclusion, diversity, equity, and accountability that enriches the learning and working environment for all visitors, students, faculty, and staff.  Diverse perspectives, talents and experiences are invaluable to our mission and support our core values .

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Health Science Center (HSC) is looking for an Executive Assistant I to serve as a member of School of Public Health, Dean's Office administrative support team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Job Summary:

The Executive Assistant I, under general supervision of Dean Shawn Gibbs, will  provide administrative support to high-level administrators for an executive. Work involves coordinating high-level operations of an agency or division. Exercises discretion and independent judgment with respect to matters of significance.

Job Responsibilities
Administrative and Calendar Support
Coordinates calendars, meetings, and other activities for the Office of the Dean. Provides technical guidance and advice on administrative matters to agency executives, management, or staff. Coordinates and monitors action items and assignments made by the administrator. Prepares notices or agendas for meetings. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
Reporting and Event Coordination
Assists in compiling reports, maintains records and other documents, and coordinates school wide and special events. Communicates policies, procedures, standards, and methods. Interprets policies, rules, and regulations. Responds to inquiries, resolving problems or inquiries. Reviews administrative practices and programs and assists in formulating policies.
 

Logistical Support
Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Coordinates annual asset inventory. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
 

Space Management
Coordinates building space and repair requests. May serve as an Office Manager. May have fiscal records management responsibilities.
 

Other Duties

Qualifications:
Required Education:
Bachelor’s degree in applicable field or equivalent combination of education and experience.
Required Experience:
Three years of related experience.
Required Special Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, and presentation applications.
Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.
 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.