Executive Assistant/Graduate Program Manager

University of North Carolina, United States

Updated: over 2 years ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: ; ;

Posting Information


Position Type Permanent Staff (SHRA)
Is this an internal only recruitment? No
Position Title Executive Assistant - Journey
Working Title Executive Assistant/Graduate Program Manager
Position Number 00033589
Vacancy ID P013072
Budgeted Hiring Range $48,453 - $57,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .
Salary Grade Equivalent GN10
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday – Friday, 8 am – 4 pm
Department Name and Number Exercise and Sport Science-318600
Date First Posted 07/19/2021
Closing Date 07/23/2021
Position Location Chapel Hill, NC
Position Posting Category Student Services

Department Description
The Department of Exercise and Sport Science (EXSS) is an academic unit in the Natural Sciences and Mathematics division of the College of Arts and Sciences. The primary mission of EXSS is to discover, create and promote knowledge of human movement to improve the quality of life of individuals and society. We seek to accomplish our department’s mission through our research, teaching and service efforts.
The EXSS Department offers the Bachelor of Arts (BA) degree and the Master of Arts (MA) degree in Exercise and Sport Science. Currently, there are approximately 1,300 undergraduate majors (4th largest major at UNC) and 60 master’s degree seeking students. In addition, the EXSS Department offers a Doctoral Program in Human Movement Science. The doctoral program, housed administratively in Allied Health Sciences, is an interdisciplinary curriculum between faculty from the Division of Physical Therapy in Allied Health Sciences, Department of Biomedical Engineering in the School of Medicine, and EXSS. Approximately 25 PhD students are housed and mentored by faculty in EXSS.
Our faculty demonstrates outstanding teaching of both undergraduate and graduate students in classroom, laboratory and practical settings. We house four different undergraduate areas of study, which include Exercise and Sport Science, Sport Administration, Fitness Profession, and Athletic Training. Our master’s degree programs are focused in the areas of Exercise Physiology, Athletic Training, and Sport Administration.
Additionally, Our faculty is committed to establishing and maintaining well-funded research programs that address many of the important challenges faced by society. This is evidenced by a 2.8 fold increase in external research funding since implementing our department’s strategic plan during the 2013-14 academic year. Our department’s research efforts take place in the Applied Physiology Laboratory, the Center for Research in Intercollegiate Athletics, the Center for the Study of Retired Athletes, the Exercise Oncology Laboratory, the Get Real and Heel Cancer Program, the Gfeller Traumatic Brain Injury Research Center, the National Center for Catastrophic Sport Injury Research, the Neuromuscular Research Laboratory, and the Sports Medicine Research Laboratory.
The EXSS Department also administers the University’s Lifetime Fitness Program, a general education requirement for all undergraduate students; and serves the entire student body, faculty and staff through the joint administration of Campus Recreation with the Division of Student Affairs. The Campus Recreation program operates intramurals, the Outdoor Education Center, the Sport Clubs Program, the Campground Facility at Kerr Lake, the Carolina Fitness Program (Rams Head Recreation Center and Student Recreation Center), and the Aquatics Program (Kessing Outdoor Pool and Bowman Gray Indoor Pool).
The teaching, research and service efforts of the EXSS Department are supported by an outstanding faculty and staff, which currently includes: 28 full-time faculty, 6 part-time (fixed-term) faculty, 12 joint appointment / adjunct faculty, 7 emeritus faculty, 15 EXSS staff members, and 16 Campus Recreation staff members 
Equal Opportunity Employer
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Position Description
The primary purpose of the Executive Assistant/Grad Program Manager in the Department of Exercise and Sport Science (EXSS) is to assist the Director of Graduate Programs, Chair and Director of Administration and to manage the wide range of Graduate Program student-related processes, which include consultation and monitoring academic progress, implementation and documentation of program requirements, student funding, student registration, admissions, etc.  In addition, this position may supervise one SHRA position (Undergraduate Student Services Manager).  The position requires a person with knowledge of Graduate School policies related to any student services issues, policies and procedures. This position requires thorough knowledge of academic policies and procedures, ability to guide, counsel and supervise, should have a high level of confidentiality, interpersonal skills and the ability to recognize and respond to the needs and concerns of a diverse body of students, staff and faculty. This position is required to work independently assessing priorities and problem solving. 
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Skills, Knowledge and Abilities
The following skills, knowledge, and abilities are essential to meet the needs of the position:
effectively plan, prioritize, and organize workload to manage multiple tasks in a fast-paced environment; demonstrated strong interpersonal/customer service skills, including the ability to deal with a variety of people in an effective and diplomatic manner; excellent communication skills, both oral and written; demonstrated strong attention to detail; ability to work independently with minimum directions as well as function successfully as part of a team; demonstrated working knowledge of Microsoft Office software, including Outlook, Word, and Excel.
Preferred Qualifications
Experience working with UNC Graduate School programs. 
Required Licenses/Certifications
Special Physical and Mental Requirements
Position/Schedule Requirements
Position Attributes
Stimulus/ARRA Funded No
Quick Link https://unc.peopleadmin.com/postings/195772

Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected] 
 
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

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