Executive Assistant - Engineering Research Accelerator

The Engineering Research Accelerator (ERA) reinforces the College’s efforts to expand our participation and influence in national and international research forums, which allows us to develop a stronger platform to share our insights and discoveries on emerging issues. We develop deep industry ties and seek new relationships to collaboratively develop solutions to broad problems. These solutions have the potential to create economic value through new products that are useful, usable, and desirable in the marketplace.

Carnegie Mellon University’s College of Engineering is hiring an Executive Assistant to join the accelerator.  This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing direct support of the Associate Dean of Research (ADR) (75%) and the Chief Partnership Officer (CPO) (25%).

Core responsibilities include:

• Acting as initial point of contact and the liaison for the ADR, CPO, and the Engineering Research Accelerator.

• Providing extensive calendar management, which includes ensuring that the ADR and CPO are well prepared for upcoming on/off campus meetings by providing agendas, itineraries, slides, directions, and any prepared materials prior to these meetings.

• Working with the ADR and CPO to ensure that any action items resulting from this meetings/travel are handled in a timely manner.

• Initiating agenda preparation, compiling data, taking and distributing meeting minutes, preparing expense reports, making travel arrangements, purchasing, handling the promotion and tenure process, and supporting initiatives and special projects undertaken by the Engineering Research Accelerator on behalf of the ADR.

• Assisting the Director of Research Initiatives with logistical and administrative support.

• Other duties as assigned.

Flexibility, excellence, and passion are vital qualities within Carnegie Mellon. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Excellent verbal and written communication skills

• Strong organizational skills

Qualifications:

• Associate’s degree required; bachelors preferred.

• 5-8 years of administrative experience required.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays . Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access , and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Executive Administrative Support

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance