Executive Assistant - Contributing

East Carolina University, United States

Updated: 8 days ago
Location: Greenville, SOUTH CAROLINA
Deadline: 23 Apr 2024

Position Details
Position Information


Job Title Executive Assistant - Contributing
Position Number 961004
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://family-medicine.ecu.edu/
Advertising Department FAMILY MEDICINE
Division ECU Health/BSOM
Classification Title 10433 Executive Assistant
Competency Level 1 - Contributing
Working Title Executive Assistant
Number of Vacancies 1
Full Time Equivalent (FTE) 1.000
Full Time or Part Time Full Time
Recruitment Range $37,306 - $57,861
Anticipated Hiring Range $42,000 - $46,000
Salary Grade Equivalency GN07
Work Schedule M-F
Work Hours 8-5
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The Department of Family Medicine is one of eleven clinical departments at the Brody School of Medicine. The purpose of the department is to improve the health of the people of eastern North Carolina through leadership in Family Medicine education, research and health care services. The department provides accessible, high quality health care for its patients. The Department of Family Medicine consists of seven divisions, as well as a central administration office. Each division has a responsibility that supports the overall mission of the department. The divisions include educational development, research, medical student education, residency, geriatrics, clinical services, and sports medicine. Clinical activities take place in the Family Medicine Center, Robert and Frances Monk Geriatric Center, Firetower Medical Office, nursing homes, Vidant Medical Center and in the community.
Job Duties
ECU Brody School of Medicine’s Department of Family Medicine is currently seeking to hire a full-time Executive Assistant to join their Administrative Team.
The purpose of the position is to provide administrative support to the Chair, coordinate the annual faculty evaluation process, assist with the development of faculty recruiting plans, provide administrative support to the department Personnel and Promotion and Tenure committees, communicate with incoming faculty regarding the onboarding and credentialing process and distribute agendas and take minutes at departmental meetings.
The position also provides support to the chair to include maintaining the Chair’s calendar, scheduling appointments, handling correspondence, tracking work activities, etc. The position must maintain confidentiality as it relates to personnel and other sensitive matters, work independently and be well organized.
The position must have knowledge of university, ECU Faculty Manual, ECU, BSOM and department policies and procedures in order to provide direction and correctly complete assignments.
The office of the Chair is highly visible, interacting with faculty and staff within the department, the School of Medicine, the local medical community and nationally.
Minimum Education/Experience
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Administrative experience.
Knowledgeable of EEO policies, FMLA, labor practices, University EHRA hiring/exit procedures, agenda preparation, minute composition, and generally accepted accounting practices.
Experience with promotion and tenure policies as well as preparing a Personnel Action Dossier (PAD).
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 04/12/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 04/23/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/70316
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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