Executive Assistant-AVP UFIO

Details

Posted: 10-May-24

Location: Corvallis, Oregon

Salary: Open

Categories:

Other Staff/Administrative
Staff/Administrative

Internal Number: 153902

Internal Job Number: P08038UF

Description:

University Facilities, Infrastructure, and Operation (UFIO) is seeking an Executive Assistant to the Assistant Vice President. This is a full-time (1.00 FTE),12-month, professional faculty position.
This position reports to and supports the Assistant Vice President (AVP) for University Facilities, Infrastructure, and Operation (UFIO). UFIO Supports Oregon State University's land grant mission by, overseeing the design and development, land use planning, real estate and space management needs for Oregon State University's built environments. Designing, constructing, maintaining and supporting safe, comfortable, sustainable, and efficient facilities. Providing safe, sustainable transportation programs and services. Providing excellent customer service for the university.
The Executive Assistant provides confidential administrative support to the AVP including complex scheduling, budget coordination, and strategic planning. The Executive Assistant also serves as a member of the UFIO Leadership team and contributes to short-term and long-term planning. The position will establish and maintain relationships with external/internal stakeholders in order to advance UFIO and University initiatives.
The UFIO is a part of the units that are overseen by the Senior Associate Vice President for Administration's Office (SAVPA). SAVPA units maintain and manage the physical and operational infrastructure of Oregon State University. The unit's function in an interdependent partnership which relies on cooperation and shared expertise to create a safe, functional, inclusive and beautiful campus environment. The services provided by SAVPA units ensure that students can thrive, research can flourish and OSU can continue to lead the way into a sustainable, prosperous and equitable future for all.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Typically requires Bachelor's Degree in related field. Substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.

Requirements :

• Bachelor's degree in any field AND five years of executive administrative support experience, with progressively increasing responsibility, at an institution of higher education, or similarly complex institution/company;
• Strong oral and written communication skills, including the ability to communicate effectively at all levels (e.g. executives, directors, and constituents).
• Exceptional organization and collaboration skills.
• Experience with managing and maintaining high volume, complex scheduling needs with a high-level of attention to detail and accuracy.
• Demonstrated experience multi-tasking and prioritizing. For example, planning, prioritizing, and managing simultaneous projects, often within tight deadlines and shifting priorities while coordinating a high volume of work.
• Ability to maintain calm under pressure.
• Previous customer service experience.
• Demonstrated commitment to diversity, equity, inclusion, and access.
• Proficient with office technology including Zoom and Microsoft 365 applications.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Type:

Standard Office Setting. May require occasional evening or weekend work.

Additional Salary Information: $74,300-$82,100

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About Oregon State University
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
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