Executive Assistant and Strategic Initiatives Coordinator

Apply now Job no:533211
Work type:Officer of Administration
Location:Eugene, OR
Categories:Administrative/Professional, Administrative/Office Support, Human Resources, Planning/Project Management

Department: Human Resources
Appointment Type and Duration: Regular, Ongoing
Salary: $65,000 - $77,000 per year
Compensation Band: OS-OA07-Fiscal Year 2023-2024
FTE: 1.0

Internal search

January 29, 2024; position open until filled

Please submit a resume with your online application. Only current University of Oregon employees will be considered for this internal search.

The mission of the Office of Human Resources is to strategically partner with the university community as a comprehensive, innovative, and results-oriented department modeled on the very best human resources practices. We deliver a variety of services and programs, which underscore a commitment to inclusiveness, respect, fairness, effective service delivery, and accountability. We strive to be proactive, consultative partners meeting the needs of employees and operations across the institution and to lead efforts to attract, retain, develop, and engage world-class faculty and staff.

The Human Resources office is in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible, and beautiful.

As the Executive Assistant and Strategic Initiatives Coordinator in Human Resources, you will provide confidential executive administrative support to the Chief Human Resources Officer (CHRO)/Vice President, scheduling support for HR's Chief of Staff, and manage the HR Administrative Assistant and the HR Service Center. You will also lead administrative related activities within HR and assist the CHRO in tracking current and future HR initiatives, including status and resourcing needs.

Reporting directly to the CHRO/Vice President, this position is responsible for effective management of the CHRO’s extensive meeting schedule, as well as demonstrating the flexibility to pursue an active agenda of priorities and the ability to react quickly to emerging issues. You will serve as a member of the human resources executive leadership team and work with the CHRO and the HR Directors to coordinate planning and execution of a strategic approach across the functional areas within the HR portfolio.

The Executive Assistant and Strategic Initiatives Coordinator serves as the primary point of contact for inquiries to the CHRO and provides a communications link between the CHRO and UO administrators; faculty, staff, and students; other universities; professional associations; and city, state, regional, or national organizations and agencies. This position must support diversity and inclusion in every aspect and responsibility associated with the job. The Executive Assistant and Strategic Initiatives Coordinator assists and acts in a confidential capacity to managers who formulate and effect management policies during collective bargaining as defined in ORS 243.650, retrieving and organizing strategic information in response to union proposals during collective bargaining.

This position is based in Eugene with some level of flexibility, including the option to work remotely with frequent commuting to campus. All adjusted work arrangements require supervisor and leadership approval.

• 3 years of executive administrative support
• 1 year experience supervising 1 or more direct reports

• Ability to work comfortably across a broad set of campus units, interacting regularly with senior administrative support and senior leadership to accomplish the strategic and transactional activities of the Office of Human Resources
• Demonstrated discretion, sensitivity, flexibility, patience, courtesy, analytical ability, and the capacity to maintain a calm demeanor under pressure
• Excellent interpersonal communication skills, including the ability to work effectively with individuals and teams from diverse backgrounds and differing perspectives
• Demonstrated experience in Work, Excel, PowerPoint, and Outlook (or similar software), data management, web maintenance, and creating confidential proposals, reports, plans, presentations, or other documents, as well as drafting correspondence on behalf of the CHRO
• Demonstrated ability to coordinate and manage time sensitive inquiries and requests
• Demonstrated ability to effectively organize individual and group meetings
• Excellent communication, decision making, and problem solving skills
• Ability to work successfully across multiple tasks, shifting priorities, and a broad spectrum of constituents both internal and external to the university
• Ability to work independently as well as in a team environment, demonstrating effective time management, initiative, and ability to meet deadlines

• Bachelor’s degree
• Higher education and/or University of Oregon experience

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .