Executive Analyst

Details

Posted: 17-Apr-24

Location: San Francisco, California

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 77732BR

This position plays a key role in developing, coordinating, managing and executing tasks and projects under the purview of the This position plays a key role in developing, coordinating, managing and executing tasks and projects under the purview of the Associate Chair for Operations. This will require the capacity to deal with diverse constituencies of all ranks, a facility for multitasking and deal with high volumes of work, and a honed sense for problem-solving and project management. The Administrative Officer will be responsible for managing the Associate Chair's schedule and meetings, ensuring all background briefing materials are assembled, relevant constituencies have given feedback where needed, and any issues of concern are addressed ahead of time with the Associate Chair so that the Associate Chair is well informed. This will require the capacity to deal with diverse constituencies of all ranks, a facility for multitasking and deal with high volumes of work, and a honed sense for problem-solving and project management. The Administrative Officer will be responsible for managing the Associate Chair's schedule and meetings, ensuring all background briefing materials are assembled, relevant constituencies have given feedback where needed, and any issues of concern are addressed ahead of time with the Associate Chair so that the Associate Chair is well informed.
The Administrative Officer will also work closely with the Associate Chair and with other supervisors and managers under the Associate Chair on projects designed to improve effectiveness or efficiency in operations, develop benchmarks or policies, or enable the Associate Chair to better oversee the entire division that is overseen in his/her purview for the Department. The Administrative Officer uses advanced skills and knowledge of the UC System and its myriad applications and must be well versed in the policies and processes of a variety of areas. A strong candidate will have familiarity with UC processes and tools for scheduling, reimbursements, and travel.
The candidate serves as a key resource for faculty, staff and departmental leadership seeking to access the Associate Chair or with concerns for areas under the purview of the Associate Chair. The candidate is expected to address strategic issues and to resolve complex issues and situations.
This position specifically involves managing administrative services and operations for the Department of Psychiatry's Associate Chair of Operations. Administrative services include, but is not limited to, activities in scheduling, travel, reimbursement, and tracking of projects, requests, and correspondence. Operational services include, but is not limited to, strategic planning, report creation, creating communication plans with the help of Department's Director of Communication, plan activities, and organize visits, retreats, and workgroup sessions. Additional duties will include managing a group of conference rooms and IT equipment, and aid in operational duties such as lockouts, submitting facilities and IT-related work orders, and monitoring if work is complete to requestors needs.
Key Responsibilities:

• Identify bottlenecks and operational needs in collaboration with the Associate Chair and other supervisors/managers.
• Plan, develop, manage, and evaluate data systems and processes.
• Serve as project manager for special projects assigned by the Associate Chair, monitoring project status and providing regular reports.
• Coordinate the department's annual administrative calendar and ensure timely responses to university deadlines.
• Maintain advanced knowledge of university policies, procedures, and practices, consulting with UCSF Campus and UCSF Health as needed.
• Provide logistical support for travel and meeting planning, including coordinating and submitting purchase and reimbursement requests.
• Manage special projects and task forces, such as the DPBS move and quality improvement initiatives.
• Assist in departmental monitoring processes and systems to facilitate informed decision-making by departmental leadership.
• Allocate and manage conference rooms and IT equipment, and provide operational support as needed.

The hourly compensation range for this role is $36.25 - 76.86. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html