Executive Analyst & Coordinator to the CHASS Dean

Executive Analyst & Coordinator to the CHASS Dean
Job Number
Full/Part Time
Schedule
Salary
31375426 Full Time 8AM - 5PM $71,100 - $128,700
Position Information

The Executive Analyst & Coordinator provides executive-level coordination and support to the Dean of the College of Humanities, Arts, and Social Sciences (CHASS). Additionally, serves as a resource to the Deans office leadership team members, with full responsibility for managing and implementing projects as assigned by the Dean. The incumbent must maintain a high level of confidentiality, discretion, and excellent interpersonal skills to represent and advise the Dean. The incumbent performs responsibilities and makes decisions based on a thorough understanding of the Deans priorities and expectations. The incumbent determines the course of action, coordinates with all responsible parties, schedules meetings, coordinates agendas to discuss and resolve issues, and follows through on decision implementation. The Executive Analyst and Coordinator prepares and reviews communication materials for the Dean. In addition, ensures that the Dean is fully briefed on relevant issues, and prepares all background information supporting a meeting, a decision, or an action. Independently strategizes and advises on College and University communications, meetings/travel schedules, and campus and community events. Coordinates meetings with the Deans leadership team, faculty meetings, staff meetings, and task forces as assigned by the Dean. Develops and distributes agendas, conducts research, records, highlights, and tracts action items, as well as initiates follow-up as needed. Responsible for the security of the office filing systems containing sensitive and confidential information related to Deans' correspondences. Responsible for establishing and upholding a professional and collaborative working environment. Must be able to maintain the highest level of confidence, diplomacy, and decisiveness while working under pressure of constantly changing priorities, unanticipated urgent demands, and multiple tasks and projects with competing deadlines. This position must maintain a high level of priorities with a very strong attention to detail. This position may supervise administrative support staff and student staff.

Please Note: Candidates may be required to take a skills assessment as part of the interview process. Additionally, this position is eligible for a hybrid remote work schedule in alignment with CHASS policy. The schedule may change depending on department/college needs.

The posted salary range for this position is $71,100 - $128,700. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Education
Education Requirements
Degree
Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required
Experience
Experience
Requirement
6 - 10 years of related experience. Required
Minimum of 3 years experience working in a higher education setting. Preferred
Special Conditions
Special Condition
Requirement
Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) Required
Travel Required
Travel Outside of Normal Business Hours Required
Minimum Requirements

Ability to multi-task with demanding timeframes.
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
Advising and counseling skills.
Demonstrated skills in analyzing information, problems, situations, practices or procedures to define problems or objectives; identify relevant concerns and factors; identify patterns, tendencies or relationships; formulate logical and objective conclusions; identify solutions; recognize alternatives and their implications; take appropriate action.
Proficient in managing a complex calendar. Ability to prioritize and manage a rapidly changing schedule.
Advanced service orientation.
Expert knowledge of MS Office Suite.
Knowledge of federal regulations such as FERPA.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Ability to exercise sound judgment, creativity, and work at a high level of proficiency.
Ability to use a high level of discretion and maintain all confidentiality.
Excellent writing and oral communication skills, with the ability to draft and edit correspondence and reports.
Demonstrated strong interpersonal and communication skills to interact effectively and tactfully with members of the public, students, faculty, staff, and high-level administrators to handle sensitive problems and resolve conflict.
Intermediate to advanced knowledge of common organization-specific computer applications.
Strong analytical/problem-solving skills.
Small to mid-level project management skills.

Preferred Qualifications

Advanced knowledge of the organization's processes, protocols and procedures.

Demonstrated progressive experience providing high-level executive, project management and analytical support in higher education or public sector agency to support senior management executives. General understanding of arts, humanities, and social science education and research. Thorough knowledge and experience in an academic environment, including exposure to and knowledge of academic issues and situations, and understanding of policies, practices, constituencies, and major issues in higher education. Sophisticated knowledge and understanding of University policies and procedures, specifically those related to entertainment, foreign and domestic travel, off-site meetings and receptions; ability to explain policies, exceptions and reason for them to others. Skill in the use of UCR on-line financial systems. Demonstrated knowledge and understanding of UCRs academic and administrative structure.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details