Department
About the Department
Job Summary
Responsibilities
Manages all departmental administrative staff for finance, operations, grants/contracts, academic affairs and human resources. This includes the hiring, training, evaluation, disciplinary action, termination, development, retention and salary decisions related to staff. Where no specialized staff positions exist, the EA will be responsible for these functions. Establish synergies, cross-training, development and back up for the staff as needed. Develop administrative programs to enhance staff skills and to improve the effectiveness of existing services, with the primary emphasis being on the administration of faculty research.
Execute department objectives subject to divisional constraints to create the most positive and efficient outcomes. Work with departmental Chair to establish goals and objectives for the department as derived internally and in conjunction with the BSD Dean's office and monitor progress toward policy and goal achievement. Represent the Chair as appropriate. Act as liaison between the Chair and faculty with sponsored awards, University Research Administration, Development Office and BSD in analyzing research-funding needs with the objective of supporting faculty in pursuit of funding opportunities.
Works with department Chair and the Dean's office to develop, administer and monitor the annual budget, capital equipment, operations, faculty federal and non-federal budgets recharge operations and personnel budgets. Oversee all aspects of non-research expenditures, and manage the discretionary funds, endowments/gifts, and accounts for numerous active/emeritus faculty. Responsible for the oversight and production of all materials specific to federal, non-federal and unrestricted departmental funding.
Manages the daily operations of an organizational unit or assists with managing the daily operations of a larger organizational unit, primarily in the areas of financial, purchasing, grant, facilities, human resources and support services management. Ensures compliance of staff with organizational, University and other relevant policies and guidelines.
Manages all financial activities, including financial analysis and reporting, budgeting, accounting, accounts receivable/payable, and procurement. Oversees facilities management, including renovations, moves, maintenance and ongoing facilities operations. Manages development of all contracts, including those with vendors and other institutions.
May oversee the management of informational technology planning, ensuring necessary operating and information systems and resources are in place to accomplish strategic goals. Conceives and directs special projects related to the business of the organizational unit.
Manages space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Master’s degree in accounting, administration or MBA.
Experience:
Experience working in an academic environment, education, research or nonprofit administration.
Progressively responsible administrative experience.
Advanced proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint).
Managing budgets and finance.
Experience working with senior leadership.
Experience supervising administrative staff.
Application Documents
Resume/CV (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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