Executive Administrative Support Specialist

87912BR

Campus: Tempe

Exec Administrative Support Sp

Job Description

The job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

Are you an organized multitasker who enjoys problem solving and helping others? Are you energetic, ambitious, and ready to be a valued team member of a growing academic school?  We’ve got the job for you! The School of Computing & Augmented Intelligence is searching for an Executive Administrative Support Specialist, a position with considerable responsibility in administering services and support to the Director, faculty, and staff of the department.

To be successful in this role, you must be skilled in handling confidential and sensitive information, have a deep knowledge and understanding of academic and university policies and best practices.  

You will coordinate multiple high-level tasks simultaneously and autonomously, which includes business affair operations, personnel matters (such as Faculty and AP personnel actions and faculty recruitment), and proactively manages a wide range of projects and initiatives with support from various personnel.

Join us! We look forward to you joining our team.

Job Family

Clerical & Admin Support

Department Name

Sch Compt & Augmented Intellig

Full-Time/Part-Time

Full-Time

Scope of Search

Arizona Board of Regents

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$43,900 - $70,000 per year; DOE

Close Date

27-January-2023

Essential Duties

Management of:

• Faculty academic personnel actions-faculty promotion and tenure, sabbatical reviews, evaluation of probationary faculty and academic professionals, review of multi-year appointments, evaluation of conditional contracts, and requests for emeritus status.   
• Faculty annual review and evaluation process. 
• Faculty recruitment process.
• Interfolio products and the unit use.  

Minimum Qualifications

Bachelors degree in Business or field pertinent to work unit AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience managing faculty personnel 
• Experience managing faculty recruitment process
• Experience working in higher education and knowledge of University policies and procedures with emphasis on academic personnel.
• Experience using Interfolio products and implementation 
• Evidence of effective communication skills
• Experience supervising co-workers

Working Environment

Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Ability to clearly communicate to perform essential duties. Ability to work both independently and within a complex structured team.

Department Statement

The School of Computing and Augmented Intelligence (SCAI) is one of seven (7) schools in the Ira A. Fulton Schools of Engineering, located across ASU’s Tempe and Polytechnic campuses. SCAI has nationally recognized faculty that conduct research, instruct and mentor students, and provide services that create lasting impacts across local and global communities.

As part of the Fulton Schools, we follow a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. We strive to cultivate excellence, deliver innovation that matters, encourage bold thinking, foster a community of learning and collaboration, and build a foundation for all to be successful. These values influence how we recognize, reward and communicate our achievements.  Join us in making the Fulton difference!

Be sure to visit the Fulton Engineering website https://engineering.asu.edu/ for School details.  Also visit the ASU HR website for the many options available to employees https://cfo.asu.edu/hr  As further evidence of the many benefits of working at ASU, please run the https://cfo.asu.edu/compensation-estimator .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

The job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Cover Letter

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.