Executive Administrative Assistant

University of Maryland, United States

Updated: 18 days ago
Location: College Park, MARYLAND
Deadline: 28 May 2024

Posting Details
Posting Details


Position Number: 125228
Title: Executive Administrative Assistant I
Functional Title: Executive Administrative Assistant
Category Status: 20-Nonexempt,Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: ARHU-Clarice Smith Performing Arts Center
Hiring Range Minimum: 43404
Hiring Range Maximum: 52085
Benefits Summary Top Benefits and Perks:

Nonexempt Benefits Summary

Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Executive Assistant reports directly to the Executive Director and also provides support to the Senior Director, General Management, and Strategic Initiatives.
The position manages and maintains office systems and operations, including but not limited to calendaring, scheduling, travel, and communication, and helps support maintaining a positive work culture and relationships with academic and community partners. This position also acts as a critical liaison to staff, students, and donors of The Clarice, as well as campus and government officials.
Minimum Qualifications:
Education:
High School Diploma or GED.
Experience:
Four years secretarial experience.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
  • Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business english, spelling, grammar, and arithmetic; of UMS policies and procedures and the institution’s purpose, goals, and procedures.
  • General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information.
  • Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction.
  • Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to supervise office operations and staff.


Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
  • Bachelor’s degree.
  • Excellent written and verbal skills commensurate with representing a high profile office that interacts with donors, patrons, community VIPs.
  • Demonstrated experience working with diverse groups with varying interests and needs. Demonstrated experience anticipating and meeting deadlines; working in a fast-paced environment balancing multiple and often conflicting priorities.
  • Experience assessing, prioritizing and developing operational work plans that support an effective and efficient office operation.
  • Demonstrated ability and agility to work with computer software and social media including but not limited to Microsoft, Google, Apple products; facebook, instagram, twitter, etc.
  • Experience with University of Maryland administrative systems.
  • Demonstrated experience working with university students, staff and/or faculty.
Additional Certifications:
Additional Information:
  • Salary: 43,404 to $ 52,085, commensurate with experience.
  • Candidates must be able to provide proof of eligibility to work in the USA. No visa sponsorship is offered for this position.
  • The University also offers a comprehensive benefits package, including 11 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.
  • This position may be telework eligible up to one (1) day per week, subject to supervisor approval.
  • People that identify with historically marginalized groups based on gender, race, ethnicity, and nationality are especially encouraged to apply.
Job Risks Not Applicable to This Position
Physical Demands
  • Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
  • Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.
  • Ability to work nights and weekends as needed.
Posting Date: 05/14/2024
Closing Date: 05/28/2024
Open Until Filled No
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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