Executive Administrative Assistant >>>

Tulane University      Office of Human Resources

Description for Job:   IRC29934
Executive Administrative Assistant
Sr Vice President/Dean - Medicine
Location:  New Orleans, LA
Summary
The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean’s office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.
Required Knowledge, Skills, and Abilities
• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Ability to maintain confidentiality in all work performed.
• Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions.
• Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc.
• Ability to work independently in the accomplishment of assigned tasks.
• Ability to organize and prioritize work effectively; and the ability to meet established deadlines.
• Excellent oral and written communication skills
Required Education and/or Experience
• High School Diploma or equivalent 
• Three years of executive-level administrative experience
Preferred Qualifications
• Bachelor’s Degree 
• Experience working with senior-level leaders or executives 
• 10 or more years of experience in a university or higher education environment 
• Project management experience
Compensation Information
This position is classified as "exempt, salaried" and is assigned to pay grade 25. Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay . See our Candidate Resources to learn more about our hiring process and what to expect.
How to Apply
 
This position will close on the date it is filled
 
Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots.
 
Click "Apply Now" to apply for this job.
 
Tulane University is committed to creating a community and culture that foster a sense of belonging for all. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We encourage all qualified candidates to apply. We are intentionally seeking candidates who are committed to fostering equity, diversity, and inclusion in support of Tulane’s Strategy for Tomorrow .
 
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the Office of Human Resources & Institutional Equity by phone at 504-865-4748 or email [email protected] .
 
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