EXEC AST 3

Cardiovascular Research Inst

Full Time

77504BR

Job Summary

The Executive Analyst will handle and oversee the smooth operation of the office of the chair to ensure the implementation of critical and sensitive departmental and university business.

The Executive Assistant will provide direct high-level analytic support to the unit director, assistant directors, and the CAO. She/he will be the “face” of the chair and department to local, national and international constituencies. Incumbent will coordinate the chair’s management staff, manage competing priorities on the director’s time, strategize and promote the director’s initiatives, screen and triage highly complex and confidential information, handle all aspects of high-level faculty activities, including planning and implementing major annual faculty and major donor events. She/he will also manage the NIH T32 training grant renewals. The Executive Assistant to the director must be able to prioritize in a fast-paced environment, independently analyze issues, work with minimal supervision, and be exceedingly well-organized and flexible. Since the incumbent will interact with a wide range of audiences, diplomacy and tact are essential, together with excellent verbal and written communication skills. The Executive Assistant position reports to the Director and provides administration management in the following areas:  training grant coordinator, executive support to the Director, manage the unit’s website, assist with the unit newsletter, assist the CAO with operational assignments, manage the unit’s directory, oversee room reservations, and Archibus space management.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Cardiovascular Research Institute (CVRI) performs cutting edge research illuminating cardiovascular and pulmonary biology and disease and trains clinicians and scientists to become future leaders of these fields. The CVRI provides a home for a wide spectrum of investigation ranging from the most basic science to disease-focused and patient-based research. It also links faculty interested in cardiovascular biology and disease across UCSF programs, departments and campuses. The diversity of CVRI’s faculty and its collaborative culture fosters a multidisciplinary approach to research problems and provides an important bridge between UCSF’s outstanding clinical and basic science departments.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 3 years of administrative/executive assistant or related experience.
• Thorough knowledge of common organization-specific and other computer application programs. Intermediate proficiency in standard software applications, including Microsoft Office (Word,Excel and Powerpoint), Endnote, Mail client and Scheduling software.
• Thorough knowledge of 25Live, My Expense, Bear Buy and Advance.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.
• Proven Analytical/problem-solving skills.
• Proven skill in interacting with diverse population.
• Proven strong project management skills.
• Advanced written and verbal communication skills.
• Demonstrated political acumen and sensitivities to the differing perspectives and political circumstances within internal and external constituencies.
• Demonstrated strong service orientation.
• Demonstrated ability to maintain confidentiality and high-level discretion.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Proven ability to multi-task within demanding timeframes.
• Proven ability to conceive, prepare and execute communications plans in various platforms.

Preferred Qualifications

• Familiarity with the organization's processes, protocols and procedures. 

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007384 EXEC AST 3

Job Category

Administrative Support, Professional (Non-Clinical), Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Flexible (combination of onsite and remote work), Mission Bay (SF)

Additional Shift Details

M-F 8-5, Hybrid