Updated: 9 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 22 Apr 2024
Posting Summary
| Logo | |
|---|---|
| Posting Number | STA00211PO24 |
| Job Family | Administrative Support |
| Job Function | Administrative Services |
| USC Market Title | Administrative Coordinator |
| Link to USC Market Title | https://uscjobs.sc.edu/titles/131924 |
| Job Level | P2 - Professional |
| Business Title (Internal Title) | Exec Asst. to AVP for Finance |
| Campus | Columbia |
| Work County | Richland |
| College/Division | Division of Student Affairs and Academic Support |
| Department | SAAS Division of Student Affairs |
| State Pay Band | 5 |
| Approved Starting Salary | $45,133 |
| Advertised Salary Range | Salary commensurate with qualifications |
| Location of Vacancy | |
| Part/Full Time | Full Time |
| Hours per Week | 37.5 |
| Work Schedule | Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department. |
| Basis | 12 months |
| Job Search Category | Student Services |
About USC
| About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. |
|---|---|
| Inclusive Excellence Statement | At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
| Advertised Job Summary | Executive Assistant to the AVP for Finance · Do you have executive level administrative experience and thrive in a fast-paced environment? · Are you a self-starter with excellent communication skills? · Do you enjoy “making it all happen” and anticipating other people’s needs before they do? · Do you have the ability to connect and build rapport quickly? Primary duties include: · Schedule meetings, manage calendar, coordinate training sessions or events and welcome visitors in suite. · Process procurement and arrange travel. · Project management and timely submission of documents · Professional interaction and communications with Senior University administrators · Financial reporting Perks: · Work-Life-Balance: Full-time pay with a 37.5 work week · Generous paid time off. · An engaging and collaborative on-campus environment · Opportunities for professional development. |
|---|---|
| Minimum Qualifications | Requires a bachelor’s degree and 2 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. |
| Preferred Qualifications | Experience operating within a large university. Knowledge of or ability to learn University of South Carolina policies, procedures, and administrative systems (Peoplesoft Finance, HCM, PeopleAdmin, and Maxient). |
| Knowledge/Skills/Abilities | Effective interpersonal, customer relations, and communication skills, as well as a commitment to confidentiality, discretion, and good judgment. Ability to thrive in both independent and team-oriented work environments. Ability to handle sensitive employee and student information. Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and other software programs. Demonstrated strong analytical skills and have the capacity to learn web-based university systems, and interpret and implement policies and procedures. Ability to establish and sustain a positive working relationship with staff, co-workers, administrators, and campus partners. Ability to prepare reports and presentations. |
Job Duties
| Job Duty | Serve as office manager and administrative coordinator for the AVP for Finance. Schedule meetings, manage calendar, coordinate training sessions or events, create presentations, purchase office supplies, process procurement and reimbursement transactions, and arrange travel for the AVP and leadership. Administrative support duties include welcome reception, preparing correspondence, answering calls, and reviewing paperwork submitted by the supported departments to ensure that it is complete and accurate. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Provides administrative guidance to departmental staff that assist in advancing the AVP’s initiatives and instructions. Monitors progress of these assignments and reports to AVP on progress or completion. Reviews submitted documents for AVP signature related to purchasing, travel, food letters, HR documents etc. for accuracy and completeness then obtains signatures and submits to Division. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Coordinate administrative services for the AVP office for shared services in the division, including the development, implementation, administration, and oversight of office systems, policies, and procedures. Provides professional interaction and communications with Senior University administrators, members of the Board of Trustees, State Legislators, campus partners and the general public while facilitating access to, and support from, the Associate Vice President. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 20 |
| Job Duty | Use financial reporting, enrollment management, and other university systems to complete ad hoc reports and projects assigned by the AVP. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 20 |
| Job Duty | Provide project management support for the AVP including developing timelines, coordination, and execution of new and existing projects. Other duties as assigned. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
| Safety Sensitive or Security Sensitive | No |
|---|---|
| Hazardous weather category | Non-Essential |
Posting Detail Information
| Number of Vacancies | 1 |
|---|---|
| Desired Start Date | 04/01/2024 |
| Job Open Date | 03/08/2024 |
| Job Close Date | 04/22/2024 |
| Open Until Filled | No |
| Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 22, 2024 The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at USC. |
| Quicklink for Posting | https://uscjobs.sc.edu/postings/165321 |
| EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |
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