Events Supervisor

University of Utah, United States

Updated: about 2 months ago
Location: Salt Lake City, UTAH
Job Type: PartTime

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Events Supervisor
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Announcement
Details


Open Date 03/01/2024
Requisition Number PRN14596N
Job Title Events Supervisor
Working Title Production Supervisor
Job Grade E
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? Yes
Standard Hours per Week 29 hours/week
Full Time or Part Time? Part Time
Shift Variable
Work Schedule Summary
Variable – morning, evening, and weekend shifts are required. 
Is this a work study job? No
VP Area President
Department 00340 - Red Butte Garden & Arboretum
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $23.00-$25.00/hour
Close Date
Job Summary
Red Butte Garden is currently accepting applications for our Concert Production Team!
The Red Butte Garden Concert Series Production Supervisor, ensures smooth operation of the concert production team as it relates to: tour advances, rider requirements, runner/day of show schedules, dressing room assignments, and is the key point of contact for all hospitality needs.
If you are:
  • A friendly, outgoing person with a passion for engaging with people.
  • Someone who enjoys variety from one day to the next
  • Eager to learn, grow, and work with a team of amazing co-workers.
  • A responsible, trustworthy person looking for a job you enjoy!
  • Able to successfully multi-task in a fast-paced environment while remaining pleasant and professional at all times


If you would like to:
  • Welcome artists/management to the venue
  • Provide exceptional back of house hospitality and production support
  • Supervise and lead a team to facilitate all transportation needs for the touring party
  • Coordinate with the production team to ensure a clean and organized backstage area
  • Ensure purchase and pick-up of rider needs, bus stock, and additional hospitality from local supermarkets or vendors
  • Connect and collaborate with your coworkers, working together to provide exceptional service to our guests.

 
We offer:
  • The opportunity to work at a beautiful botanic garden and engage with a plant-loving community!
  • Benefits such as a UTA bus pass, free garden membership, discounts for RBG classes, discounts in the gift shop, and two tickets to the annual Summer Concert Series.
  • A supportive and respectful workplace that values cooperation, compassion, and diversity.
  • Access to University of Utah Fleet Vehicles while performing job duties 
Responsibilities
  • Supervise a staff of 15-20 Concert Crew members, including training and scheduling
  • Work with Production Assistants, Tour Managers, Catering Teams, and Garden Concert Staff to help facilitate stage tech, and artist rider/hospitality advances
  • Partner with local backstage catering to ensure the Artists rider requirements are met and the culinary experience exceeds the Artist’s and touring personnel’s expectations  
  • Reserve fleet vehicles with motor pool and ensure pickup in advance for use by production assistants 
  • Ensure a clean and organized backstage area prepared for tour arrival; ensure team is cleaning after tour departure, i.e., removing trash, collecting or replacing linens etc.
  • Create a Day of Show (DOS) schedule for each concert and distribute in advance
  • Welcome touring parties upon arrival
  • Communicate with Tour Manager to determine applicable backstage budget; Tour Manager/Artist needs; Ensure receipts are managed accordingly
  • Verify set up each of each dressing room in accordance with tour rider
  • Verify catering is setup and running on schedule (breakfast / lunch / dinner /after-show)
  • Provide stage towels to Tour Manager and ensure showers are setup
  • Manage Laundry – wash, dry, and fold hand and bath towels.  
  • Responsible for checking dressing rooms periodically throughout the day to tidy up
  • Pre and post-show walk-through with checklist to prepare back stage area, i.e., Artist & Touring crew space; notate any damage to be repaired
  • Manage post-show food, as required by Tour Manager; Ensure pick-up and delivery of rider needs, bus stock, and additional hospitality requirements
  • Perform opening, running, and closing side duties, i.e., shopping, cleaning, backstage inventory, etc.
Minimum Qualifications
Requires a Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience) and 3 years of progressively more responsible events coordination experience. Demonstrated human relations and effective communication skills required. A related field may include but is not limited to: Business, Communications, Hotel / Hospitality Management, Sports Management and Public Relations.
Demonstrated leadership skills in planning and supervising employees and processes.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
 
Department-Specific Qualifications
  • 21 years old
  • Valid driver’s license, excellent driving record, and ability to drive a mini-van and transport passengers, supplies, etc.
Preferences
  • Exceptional knowledge of food, beverage, safety, and sanitation standards
  • Must have a knowledge of the region to properly identify local restaurants, stores, area attractions, etc.
  • Must be available to work hourly completing advance work and commit to work all 30 shows during the season
  • Essential to maintain composure around high profile artists/guests and work in an often-hectic and loud environment
  • Strong problem-solving skills and demonstrated experience finding creative solutions in conjunction with touring parties, local vendors, and garden team members
  • Position requires physical activity such as walking, climbing stairs, lifting and carrying equipment; must be able to lift 30 lbs. using proper lifting techniques
  • 2-3 years+ of backstage/production/hospitality experience
  • 3 years+ of work experience in a comparable role
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * How many years of related work experience do you have?
    • Less than 1 year
    • 1 year or more, but less than 3 years
    • 3 years or more, but less than 5 years
    • 5 years or more, but less than 8 years
    • 8 years or more
  • * Are you at least 21 years of age?
    • Yes
    • No
  • * Do you have a valid driver's license?
    • Yes
    • No

    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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