Events Specialist

University of Kansas, United States

Updated: over 2 years ago
Location: Lawrence, KANSAS
Deadline: The position may have been removed or expired!

20692BR

Edwards Campus


Position Overview

The Events Specialist reports to the Manager, Campus Events and responsible for executing the hospitality plans for meetings and events for internal customers (Recruiting, Student Services, etc.) and external, revenue- generating clients.


Job Description

40%- Serve as Day of Contact for all events held on campus. Will work with clients to finalize event details, including beverage set ups, logistical arrangements and event timing in preparation of the event.

30%- Serve as point person on the day of event. Will provide timely and consistent communication with clients regarding event details needed (technology, refreshments, copies, etc.) Responsible for beverage and linen set ups.

10%- Participate in development and implementation of new, internal events to enhance Edwards Campus teams development and staff recognition. 

10%- Responsible for all event inventory. Manage beverage and linen services. Grow good relationships with internal and external vendors in support of event implementation.

5%- Communicate and coordinate with Information Technology (IT), Campus Facilities and Office of Public Safety regarding timing and set up or events.

5%- Other duties as assigned.


Position Requirements

  • Available to work irregular hours. May include early mornings, evenings, and weekends.

    • Required Qualifications

  • Bachelor's Degree from an accredited four-year institution in communications, public relations, education or other relevant field and a minimum of one year of experience in planning, organizing, and implementing events OR an Associate's degree in communications, public relations, education or other relevant field with an emphasis in hospitality and a minimum of three years' experience in planning, organizing, and implementing events.
  • Requires excellent organization, negotiation, and high level of customer service skills.
  • Requires proficiency in Microsoft Office applications.
  • Demonstrate attention to detail and work well as a team member as demonstrated in application materials.
  • Must establish and maintain effective relationships with internal and external constituencies. 

    • Preferred Qualifications

  • Special consideration will be given to applicants with experience in program development and constituent relations.
  • Individual must have initiative, use judgment, and be self-motivated.
  • Experience with 25Live scheduling software a plus
  • Knowledge of University of Kansas policies and procedures.
  • Ability to lift 35 lbs. with or without reasonable accommodations.
  • Ideal candidate will have experience in special projects dealing with VIPs, including corporate and institutional leaders, and events experience in a high energy and deadline-driven environment.

    • Contact Information to Applicants

    Lauren Baxter
    [email protected]


    Additional Candidate Instruction

    A complete application consists of:

    A cover letter addressing how required qualifications are met.
    Resume
    3 Professional References

    Incomplete applications will not be considered.

    • Deadline for applications is Sunday, November 28th 2021.

    Advertised Salary Range

    $36,710- $55,000


    Application Review Begins

    29-Nov-2021


    Anticipated Start Date

    13-Dec-2021


    Primary Campus

    University of Kansas Lawrence Campus


    Employee Class

    U-Unclassified Professional Staff


    Job Family

    Public Affairs-KUL


    Work Location Assignment

    On-Site


    Disclaimer

    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Institutional Opportunity and Access, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).


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