Events Specialist - Facilities

Details

Posted: 27-Mar-24

Location: Kalamazoo, Michigan

Salary: Open

Categories:

Facilities//Maintenance/Trades
Staff/Administrative

Internal Number: 2202

Job Description:

• Manages facility services for all University-wide and public events on campus. Collaborates with facility users to provide event planning assistance and guidance to determine levels of service required across all facilities management departments.
• Provides direction to facilities management Staff in maintenance, landscape, and custodial services. Oversees preparation for events and generates work orders for service needed prior to, during, and after the event.
• Develops facility labor budgets needed for event services, prepares cost estimates, and manages billing and chargebacks to events for labor and equipment. Makes recommendations for investing in equipment to aid events management.
• Supervises event services labor during complex events. Ensures a productive and safe work environment and maintains compliance with University policies and procedures, including applicable collective bargaining agreements. Ensures high level service that meets University needs and expectations. Serves as point of contact for customers utilizing facilities management services during events.
• Collaborates with facility management supervisors, managers, and directors to develop and enforce adherence to applicable policies and procedures to ensure University personnel, student, and public safety, as well as protection of university assets and facilities in compliance with local and state regulations.
• Oversees facility equipment rentals, vendor and contractor compliance, and compliance with University procedures and protocols.
• Investigates scheduled events that do not request service, and evaluates the impact on University operations. Ensures that departments are appropriately charged for services. Educates customers on services available, services required, and facilities procedures.

Short Job Description:

• Associate's degree or two years' college coursework in a related field from an accredited institution.
• Three years' relevant experience.
• Supervisory or lead experience.
• Strong interpersonal, written and verbal communication skills.
• Office software skills, including word-processing and spreadsheets.
• Proficiency using and querying databases.
• Experience in event planning, scheduling or coordination.
• Knowledge of general facilities management equipment, practice and procedures.
• Valid driver's license.
• Ability to work irregular shifts and extended hours, including weekends and holidays.

Job Ref: S677P

Job Reply URL: 2202

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About Western Michigan University
One of the top-100 public universities in the United States, Western Michigan University is committed to being learner centered, discovery driven and globally engaged. Founded in 1903, what was once Western Michigan College became Michigan's fourth public university in 1957. Since then, WMU has undergone dramatic growth in size and stature. Today, the University offers more than 240 academic programs to students pursuing degrees through the doctoral level. More than 20 percent of its 25,000 students are enrolled in graduate course work, studying in disciplines ranging from atomic physics and graph theory to medieval literature and blind rehabilitation. Of 101 graduate offerings available, 30 lead to a doctoral degree.
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