Events Coordinator

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia .  Kennesaw State will exemplify the power and promise of a student-centered, research-driven university. Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect.  We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.   

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up. Primary contact for customers, assists with planning, reservations and logistics. Maintains accurate and up-to-date event policies and procedures.

KEY RESPONSIBILITIES: 
1. Provides professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations
2. Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)
3. Troubleshoots EMS challenges for clients either by phone, email or in-person
4. Coordinates staffing for appropriate event coverage; set-up to breakdown
5. Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel
6. Creates diagrams and floor plans with setup requirements
7. Creates, maintains and executes timeline for events
8. Checks set-up for scheduled events (with oversight) in some of the larger event venues
9. Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned
10. Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down

Educational Requirements
High school diploma or equivalent
Other Required Qualifications
Current, valid and unrestricted driver's license
Required Experience
One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Additional Preferred Qualifications
Proficient in MS Office (MS Excel, in particular)
Proficient in CAD software
Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field
Preferred Experience
Event Management System or similar event software experience

The budgeted salary range is $40,800 to $49,000.  Offers are based on relevant experience. 

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

ABILITIES
Creative, with the ability to suggest and implement improvements
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Able to apply technology and innovation to improve efficiency and solve problems
KNOWLEDGE
Experience creating and updating excel spreadsheets
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience)
Strong attention to detail
Strong customer service skills including phone and e-mail etiquette

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [email protected]

• Standard Enhanced
• DMV
• 9 Panel Drug Lab Test
• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf