Events Coordinator III

Job Title

Events Coordinator III

Agency

Texas A&M University

Department

University Center Complex

Proposed Minimum Salary

$2,964.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

University Center & Special Events manages the Memorial Student Center, Rudder Theatre Complex, J. Earl Rudder Tower, John J. Koldus Building, All Faiths Chapel, Albritton Bell Tower and the University Center Guest Suites.  Our experienced staff can provide a full range of professional services which include event coordination and setup, equipment rentals, AV services, event staffing and lodging accommodations. With a focus on superior customer service, UCEN will ensure your next event is a success! To learn more, please visit: https://ucenter.tamu.edu/about/

What we want

This Events Coordinator III, under general supervision, provides central coordination of large events and conferences, to include pre- and post-event liaison with clients. Our selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals to you, we invite you to apply to be considered for this opportunity.

What you need to know

Please note:  Must be willing and able to work evenings, weekends, and special events as necessary.

Work Schedule: 1pm-10pm

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience

• Three years of related experience in event planning including related supervisory experience

Required Knowledge, Skills, and Abilities:

• Knowledge of A/V equipment, sound, lighting & video consoles, controllers, and devices

• Ability to multi-task and work cooperatively with others

• Customer service-oriented

• Knowledge of event management booking software to include EMS

Other Requirements:

• Must be willing and able to work evenings, weekends, and special events as necessary

• This position is an evening position working 1:00 pm -10:00 pm

Preferred Education and Experience:

• Master's degree

• Experience with EMS scheduling software

• Experience with sound/audio systems

Preferred Knowledge, Skills, and Abilities:

• Ability to analyze artistic styling needs to accomplish a specific purpose

Responsibilities:

• Events - Responsibilities include but are not limited to initiating and maintaining contact with conference and meeting group sponsors and coordinators. Coordinates the negotiating and monitoring event contracts. Coordinates scheduling and conducts pre-event meetings with clients and event service partners. Makes recommendations to the Assistant Director for policy and procedure implementation. Provides on-site event coordination including coordination efforts between Hospitality and Event Services Audio Visual, Set Up Crews, Maintenance, Custodial, Catering, Transportation, Residence Life, Student Life, Security, and Rudder Theatre Complex.

• Customer Service - Works with clients from recognized student organizations, University departments, and off-campus entities. Is responsible for assisting in the development and implementation of a comprehensive marketing plan for the unit in conjunction with the department's marketing coordinator. Acts as a liaison to organizers of athletic events, business meetings, student activities, faculty and agency programs, and community and university councils. Develops and maintains a working and communications network with these entities in order to stay abreast of campus and community activities. Coordinates site safety and security, and provides on-site customer liaison during events. Delivers one-stop shop approach to event planning and coordination to ensure superior customer service.

• Scheduling - Reviews daily, weekly, and monthly newspapers, news programs, periodicals; websites and other related communications materials to stay current with planned and scheduled activities that may have an impact on UCEN facilities and other campus resources. Manages and maintains the centralized EMS events calendar for the purposes of assisting management with oversight of UCEN facilities, human resources, and site safety and security. Pays specific attention to event dates/times/locations and support resources needed and coordinates notification to users and administrators when necessary regarding special and unusual events. This notification would include but not be limited University Police Departments, Aggie Dining, Transportation Services, SSC Compass USA, Environmental Health and Safety, Marketing and Communications, etc. Understands the structure of the university and assists event planners by advising them of event resources and directing them to the appropriate support departments.

• Supervision - Provides indirect supervision and training of our services supervisors, sets up crew, student workers, and part-time event staff. Provides orientation program for event staff to ensure they provide superior customer service.

• Event Supervision - Performs advanced work (pre/during/post event) with operations team members. Oversees and directs other technicians during an event. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.