Events Coordinator Apprenticeship

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Under supervision, schedules assigned events and manages event contracts, arranges room reservations and event space set-up, and is the primary contact for customers, assists with planning, reservations and logistics.

KEY RESPONSIBILITIES: - 
1. Assists staff with professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations
2. Assists in coordinating necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)
3. Troubleshoots EMS challenges for clients either by phone, email or in-person
4. May coordinate staffing for appropriate event coverage; set-up to breakdown
5. Under supervision produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel
6. Creates diagrams and floor plans with setup requirements
7. Creates, maintains and executes timeline for events
8. Checks set-up for scheduled events (with oversight) in some of the larger event venues
9. Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned
10. Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down

Educational Requirements
High school diploma or equivalent
Other Required Qualifications
Current, valid and unrestricted driver's license
Required Experience
Six (6) months related work experience or at least one (1) year of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Additional Preferred Qualifications
Proficient in MS Office (MS Excel, in particular)
Event Management System or similar event software experience Proficient in CAD software

ABILITIES
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Experience creating and updating excel spreadsheets
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Creative, with the ability to suggest and implement improvements
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience )
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 202, [email protected].

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time

• Standard Enhanced
• DMV

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf