Events Assistant - Temporary

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet .

FROST SCHOOL OF MUSIC MISSION STATEMENT

As one of the most comprehensive music units in American higher education, and as a free-standing school within a major research university, the Frost School of Music perpetuates a historic commitment to the values inherent in the juxtaposition of professional and general studies in undergraduate curricula.  The comprehensiveness of the School’s undergraduate and graduate programs manifests a philosophy that places importance upon establishing and maintaining connections between its instructional and associated activities and the broad spectrum of music and music-related fields for which it seeks to prepare its students.

The mission of the Frost School of Music is:

• To provide students with a highly innovative, inspiring and relevant education so that they can be leaders in the world of music 
• Contribute to the advancement of music performance, creativity and scholarship
• Have a transformative effect on the community through engagement and outreach
• Enrich the world with vibrant, innovative and brilliant cultural offerings

GENERAL DESCRIPTION:

The External Event Liaison assists in the concert hall rental and contracting process of the Frost School of Music (FSOM) under the direction of the Director of Music Operations.

Primary Duties & Responsibilities:

• Maintain email correspondence with potential renters via our FSOM Halls department email.
• Track and make notes of the rental process through Excel.
• Input and/or update booking reservations in the EMS system.
• Prepare and submit contracts to the renters and UM Contracts Office.
• Collect renter insurance documentation and preliminarily check insurance certificates for meeting UM’s requirements.
• Maintain collegial relationships with renters and FSOM staff and administration.
• Assist the Director of Music Operations in additional external rental activities, as assigned.

Knowledge, Skills, and Abilities:

• Strong communication skills and the ability to clearly communicate complex topics, such as insurance requirements.
• Proficient in Office Suite products, including Excel, Word, and Outlook.
• Detail-oriented, and can take clear notes.

Education & Experience Requirements:

• High School Diploma
• Bachelor’s degree preferred or appropriate equivalent
• Prior experience in events management a plus

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Part time

Employee Type:

Temporary-Intermittent

Pay Grade:

A4