Events Administrator Associate (Director of Events)

Events Administrator Associate (Director of Events)

Hiring Department: Office of VC for Advancement

Location:  Chicago, IL USA

Requisition ID: 1020848

Posting Close Date: 01/16/2024

Position Number: CE8385

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position.  UIC offers competitive salaries commensurate with experience.  In addition, all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition, we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits

UIC is seeking a Events Administrator Associate (Director of Events) to join our Vice Chancellor for Advancement team.  This role will be reporting to the Assistant Vice Chancellor for Alumni and Donor Engagement, the Director of Events must be an energetic, positive, detail-orientated, articulate, self-starter whose primary responsibility is the development and management of alumni and donor events for the Office of the Vice Chancellor of Advancement (OVCA). The Director of Events oversees, executes and delivers a high level of excellence for campus wide, regional and unit-based alumni and donor events and functions. As a key partner on the central team, the Director of  Events is charged with planning, collaborating and managing outstanding special events to ensure alumni and donor engagement strategies are achieved through event participation. As Chicago's largest and most diverse university, UIC is comprised of alumni and donors from a variety of racial, ethnic, and class backgrounds, gender identities, sexual orientations and abilities.

Duties & Responsibilities:

• In collaboration with the appropriate advancement colleagues, direct strategic project planning, creative direction, logistical support, customer service, and execution of all approved advancement events.
• Organize and facilitate planning meetings to determine event objectives and expected outcomes and develop event project plans, concepts, themes, and strategies with the appropriate advancement partners.
• Create and deliver reporting for each event to assess progress to goals and measures of success.
• Manage the annual budget for all alumni or donor events. Draft overall budget and expense projections for approval; monitor costs to control expenses once approved.
• Create an event planning timeline for all production and administrative tasks and oversee its implementation and use.
• Create and manage event registration (cvent) and invitation process (print and online), ensuring a seamless user experience.
• Ensure the efficient tracking of event participation in the TED (CRM system).
• Ensure all events and activities reflect a consistent image of UIC and deliver a high-level and quality constituent experience.
• Ensure all events are accessible and inclusive benefitting all participants.
• Build and cultivate effective working relationships with external vendors and cross-campus partners.
• Oversee all vendor services and negotiate costs for décor, lighting, florals, transportation, security, etc. Identify operational efficiencies and ways to streamline expenses.
• Manage a team of professionals that strategically coordinates efforts to execute excellent events.
• Establish an annual calendar of all advancement events.
• Represents UIC, OVCA and the Alumni Association at meetings and other University functions as necessary.
• Utilize the constituent database to track event engagement and define measurements for success.
• Perform other related duties as assigned.

• Management experience.
• Exhibited ability to interact comfortably, tactfully, and effectively with alumni, donors, volunteers, internal constituencies and to work with high-profile individuals.
• Experience in project management and management of complex teams.
• Excellent oral and written communication and interpersonal relations skills.
• Demonstrated ability to work collaboratively in a dynamic team-based organization.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation