Event Services Production Coordinator

• Serve as the primary point of contact responsible for coordinating the planning and execution of events utilizing Event Services (ES) production services. Production services include, but are not limited to, professional sound, light, video, streaming systems, and non-in-house furnishings;
• Serve as primary point of contact for the University Events Recognized Student Organizations (RSO) Checklist process to verify the need for additional services, ensuring all checklist clients are advised of capabilities, costs, expectations, and policies/procedures related to production;
• Liaison with and advise university departments/student organizations and other clients regarding capabilities of services and reporting current trends/requests, and future service opportunities to leadership;
• Oversee the creation, coordination, and finalization of event orders that properly and accurately reflect the services rendered at each event;
• Manage the invoicing, billing, and reconciliation process for services rendered, and other Event Services fees;
• Ensure on-line presence, database tools and forms are current, accurate, and easily navigable; and
• Assist with employee hiring, onboarding, training, and development in coordination with Student Centers staff.

• High School Diploma/GED required; Bachelor’s Degree strongly preferred;
• Basic knowledge in all areas of event operations and event support technology to include sound, lighting, video (setup, configuration, and operation), and the scheduling of events and personnel required;
• Knowledge of basic accounting principles, scheduling and billing software, and event planning;
• Ability to meet competing deadlines to prioritize responsibilities simultaneously;
• Ability to communicate effectively and professionally with staff, patrons, and colleagues at all times is required; and
• Must currently possess an appropriate, active, valid motor vehicle operator’s license that meets all of GMU’s requirements for operating state vehicles and equipment under Mason’s Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/ . The Office of Risk Management reserves the right to review the driver’s licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review.

• Demonstrated experience in planning and implementing live events required, preferably in a university setting (minimum 1 year preferred);
• Previous experience in event operations/support/production highly desirable; and
• Experience in event scheduling and database management preferred.

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/