Event Planner

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University Harrisburg Campus is seeking an Event Planner Professional in the Office of Continuing Education to be responsible for coordinating and executing a diverse range of events within the academic institution. This role plays a crucial part in enhancing the university's reputation, fostering community engagement, and supporting the overall mission of the institution. The Event Planner collaborates with various departments, faculty, and external stakeholders to ensure the seamless execution of events that align with the university's goals and values. This position is an HR 105 position at an 80% FTE. This is a TERM position and is funded for one year with an excellent chance of renewal.

The successful candidate will be responsible for the following: 

• Event Coordination: Plan, organize, and execute a variety of events, including academic conferences, seminars, workshops, and other institutional functions. Coordinate logistics such as venue selection, catering, audiovisual equipment, transportation, and accommodations as needed. Develop and maintain a comprehensive event timeline and checklist to ensure all tasks are completed efficiently and on schedule. Utilize Penn State software and IT technology to execute events.

• Stakeholder Collaboration: Work closely with academic departments, faculty, staff, and student organizations to understand their event needs and objectives. Collaborate with external vendors, sponsors, and partners to enhance event experiences and secure necessary resources.

• Marketing and Promotion: Collaborate with the marketing and communications team to develop promotional materials for events. Utilize various channels, including social media, newsletters, and university websites, to effectively market events and drive attendance.

• Compliance and Risk Management: Ensure events comply with university policies, guidelines, and regulations. Identify and mitigate potential risks associated with events, implementing necessary safety measures.

• On-Site Event Management: Provide onsite event management to assist with logistics and mitigate any issues that may arise during the event.

Education:

• This position typically requires an Associate Degree or higher, plus any related experience or an equivalent combination of education and experience.  

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$42,100.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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