Event Assistant

This recruitment was previously restricted to UCSC employees.  As of 04/19/2024, all applicants are encouraged to apply by the updated IRD listed below.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website. 

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.  Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link .

The IRD for this job is: 05-06-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Student Success provides campus-wide coordination and leadership for student success programs and activities across departments, divisions, colleges, and administrative units. The Student Success Division includes the Student Success Evaluation & Research Center (SSERC), the Student Success Centers which provide outside-the-classroom academic and co-curricular services and resources, Student Health Services, and the Dean of Students Office. The Dean of Students Office at UC Santa Cruz promotes personal development and successful navigation of campus life thereby strengthening the student experience. This is accomplished by facilitating partnerships, developing policies, creating meaningful opportunities, and providing direct support to cultivate a vibrant, healthy, and inclusive UCSC community. The Dean of Students Office envisions a university where every student has limitless opportunities and support to reach their highest goals for themselves and society.

JOB SUMMARY

Works under the direction of higher-level events specialists and / or managers to learn professional aspects of event planning and production. Assists in planning and organizing internal and external business-related functions, symposiums, conferences, program events, banquets, and VIP briefings.

APPOINTMENT INFORMATION

Budgeted Salary: $25.00 / Hourly.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: This position is not eligible for benefits

Schedule Information:

• Part-time, Variable
• Percentage of Time: 15%, 8 Hours per Week
• Days of the Week: Mon-Sun
• Shift Includes: Days, Evenings, Nights, Weekends

Employee Classification: Limited appointment 

Job End Date: 12/01/2024, with possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 006290 (EVENTS SPEC 1)

Travel: Never or Rarely

JOB DUTIES

80% - Event Staffing

• Assist patrons at Quarry Amphitheater special events by performing duties such as:
• Collecting and scanning admission tickets and passes
• Ushering guests
• Assist with parking operations and scanning parking permits
• Assist with box office operations
• Assist with catering and concessions
• Assist with merchandising and work with vendors .

20% - Event Operations

• Assist with pre- and post-event operations such as conducting an inventory of supplies, set up, and clean up for events.

REQUIRED QUALIFICATIONS

• Bachelors' degree in related area and / or equivalent experience / training.
• Knowledge of concepts and principles of effective event planning and live production and public relations.
• Written and interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics. Excellent written and verbal skills to effectively support team priorities.
• Interpersonal communications skills, including tact and political acumen, and skill in effectively representing the campus to its publics.
• Ability to complete simple tasks with established deadlines.
• Attention to detail.
• With training, ability to use event systems such as ticket scanners, computers and computer software appropriate to work tasks.
• Diplomatic skills sufficient to work with ethnically and culturally diverse populations in a number of capacities with professionalism and sensitivity and to maintain cooperative working relationships with the public and the university community.
• Ability to perform basic mathematical calculations necessary for performing financial support and record keeping.

PREFERRED QUALIFICATIONS

• Experience working in a event-producing environment with an emphasis on effectiveness, professionalism, tact and integrity.
• Basic knowledge of the campus, its mission, vision, goals, objectives, achievements and infrastructure.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to walk multiple nightly rounds on uneven surfaces and repeatedly climb stairs.
• Ability to perform work in a rugged physical environment and inclement weather with challenging infrastructure requirements.
• Ability to work in conditions of variable temperature/weather with possible exposure to strong, unpleasant odors, high levels of noise and vibrations, and exposure to dust and allergens.
• Ability to sustain exposure to dusty, noisy environments and inclement weather as necessary to carry out assigned duties and responsibilities.
• Ability to safely perform the physical requirements necessary to move light to moderate objects up to 60 lbs., with or without accommodation.
• Ability to work a variable schedule including evenings and weekends.
• Ability to work on-call.
• Ability to work overtime including evenings, nights, weekends and holidays to meet operational needs, and work an alternate work schedule shift as required.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

University of California is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.  

For the University of California’s Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/ 4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/ 1001004/Anti-Discrimination