Evaluator I

Updated: 8 months ago
Location: Pomona, CALIFORNIA
Job Type: FullTime
Deadline: 27 Jan 2020

Type of Appointment: Full-time, probationary
Collective Bargaining Unit: APC-Bargaining Unit 4

Classification Salary Range: $3,609 - $5,079 per month
Anticipated hiring range: $3,609 - $4,099 per month

Recruitment Closing Date: January 27, 2020


The Office of Admissions & Enrollment Planning is an organizational unit of the Division of Academic Affairs, which strives for excellence through a student-centered philosophy. The division has adopted a set of values that every Academic Affairs staff member is responsible for promoting. The Office of Admissions & Enrollment Planning is responsible for all recruitment activities for international and out-of-state prospective undergraduate and graduate students as well as the admission activities for all undergraduate and graduate students. The Office is meeting the non-resident goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes. The Office is responsible for compliance with federal, state, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community. Application processing, eligibility determination, counseling, reporting and enrollment planning are primary functions of this office. The Office plays an integral role in the development, implementation and maintenance of the photo ID system, as it relates to the campus' identity management initiatives via its coordination of data relative to all campus members and its affiliates. Additionally, the Office is responsible for the administration, facilitation, scoring and reporting of a number of system wide and campus wide testing programs. The Office of Admissions & Enrollment Planning is housed within the Division of Academic Affairs and reports to the Senior Associate Vice President of Enrollment Management & Services. The Office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents.


The Evaluator I will determine admission eligibility for first year students based on self-reported and verified official documentation. Review official records to determine if the international and/or domestic work is equivalent to the 15 unit CSU college preparatory (CP) courses with a grade of "C" or better. Calculate eligibility index based on grades, grade point average (GPA} and test scores. Determine eligibility of applicants who attend non-traditional schools (home schooling, etc.). Determine if applicant is eligible based on General Education Development (GED) certificate or California Certificate of Proficiency certificates. Determine if applicant does not meet regular admission requirement and may be eligible in other CSU recognized "special/alternative" categories. Refer these files to appropriate manager/supervisor. Determine if applicant is exempt from English and Mathematics Placement examinations.

The incumbent will determine admission eligibility for Lower Division Transfer Students (less than 56 semester/84 quarter units completed) determining admission eligibility based on self-reported and official documentation. Determine if transfer work is equivalent to CSU requirements. Convert quarter units to semester units. Determine if applicant meets general education requirements (including English and Mathematics). Determine if high school work is needed to meet eligibility requirements. Use First-time freshmen requirements to determine eligibility. The incumbent will determine admission eligibility for Upper Division Transfer Students (60 semester/90 quarter units completed) by determining admission eligibility based on verified official documentation. Determine if transfer units completed are equivalent to CSU requirements and convert quarter units to semester units. Determine eligibility based on grade average, academic standing at last institution, completion of 30 semester/45 quarter units of general education with grades of "C" or better which includes Area A (English composition, critical thinking, oral communication), and Area B4 (mathematical concepts and quantitative reasoning).

The incumbent will determine Upper Division Transfer Students (60 semester/90 quarter units completed) by determining admission eligibility based on verified official documentation. Determine if transfer units completed are equivalent to CSU requirements and convert quarter units to semester units. Determine eligibility based on grade average, academic standing at last institution, completion of 30 semester/45 quarter units of general education with grades of "C" or better which includes Area A (English composition, critical thinking, oral communication), and Area B4 (mathematical concepts and quantitative reasoning). The incumbent will determine eligibility for Graduate Students based on successful completion of a recognized bachelor's degree and grade point average. Files are referred to major graduate coordinator for admission decision, although certain departments (Master's in Public Administration, MA Education, and Credentials) have delegated the authority to admit some applicants "in-house" to Admissions & Enrollment Planning without referral.

For all levels of international students, the Evaluator is responsible to perform research of educational systems around the world to determine equivalencies to California State University (CSU) requirements and degrees and to convert international grades or percentages to U.S. letter grades. In addition to the categories listed, applications are received and processed for Young Scholars, Early Admits, employees, cross-enrollment, redirects, exchange, external and transitory students. The incumbent will determine California residency. Request additional documentation to make residency determination, as necessary. Notify students within stated timeline, if non-resident. Determine if additional documentation is required to make a decision. Enter and update applicable information and exemptions into the student information system (PeopleSoft). Respond to telephone calls about admission status, reason for denial decision, how to become eligible and what documents are required. Determine disposition of supplemental documents. Place and remove service indicators as necessary.

The incumbent will assist with fetching and posting transfer credit work in PeopleSoft and making adjustments when necessary. Assist with evaluating transfer credit and determining equivalency and transferability based on national guidelines, formal articulation agreements. Title V and university policies. Provide support to Admissions Counselors in understanding campus policies and procedures. Assist with troubleshooting when appropriate. Maintain knowledge of these policies and registration in order to refer students to the appropriate student services provider. Review and apply as appropriate, approved adjustments to academic requirements and student records ensuring compliance with Title V and university requirements.

The incumbent will provide administrative support to the department in completing evaluation-related tasks that include tracking students' completion of Math and English remediation and Early Start requirements, processing courses taken through CourseMatch and tracking completion of CPP degree requirements of students with the Associate Degree for Transfer. Participates in all Admissions & Enrollment Planning, Enrollment Cluster and divisional staff development and staff meetings. Serves as a part of the Office of Admissions & Enrollment Planning coordination team in areas of marketing and communication; advises Executive Director and Admissions & Enrollment Planning managers on marketing and public information issues. Adheres to laws and policies established in regards to computer data, records, accounting and personnel by the California State University, Cal Poly Pomona, and the Office of Admissions & Enrollment Planning to show sensitivity and appropriate conduct as a University employee. Performs administrative and programmatic duties as assigned.


Equivalent to completion of a formal training program in academic records evaluation OR one year of academic records evaluation experience OR any 12-month combination of training and experience related to academic records evaluation. Knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations, and knowledge of application of campus resource guidelines for making determinations using various criteria. Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.


A bachelor’s Degree is preferred. Familiarity with California community college courses preferred. Strong oral communication and interpersonal skills preferred. Strong background in using Microsoft Word and Excel preferred.


A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html


The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html

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