Engineering Pathways Student Program Coordinator

The Engineering Pathways (EP) program in the Gallogly College of Engineering (GCoE) seeks an organized, collaborative staff member to join the academic and student support team. The recently inaugurated EP program is in a period of exceptional growth as new faculty are hired and new programs are launched to meet our goal of opening the opportunities of engineering to all students. The successful candidate for this position will report to the Executive Director (ED) of Engineering Pathways, while providing professional administrative and implementation support to the program faculty and student support programs under the EP banner. The coordinator also will interact frequently with partners within the college and across campus. The Engineering Pathways program is home to first-year engineering, second-year professional development, the Engineering Catalyst program, outreach and recruiting programs, GCoE undergraduate research programs, and other student co-curricular and support programs. Current and new faculty are preparing to launch new programs to support our objective of facilitating pathways into and graduation with engineering degrees. The new coordinator will be an essential member of the growing team serving students with an ethos of care.

Job Duties:

• Support students by scheduling meetings with Engineering Pathways Faculty, responding to emails on Engineering Pathways activities
• Serve as the first point of contact for visitors including current and prospective students and guests
• Monitor and maintain application processes and databases for EP programs
• Support hiring processes for student employees
• Coordinate logistics and assist in correspondence related to and implementation of EP programs
• Maintain program and student records that may be confidential in nature
• Maintain inventory and purchase of EP program, materials, and supplies
• Assist EP with event organization and logistics
• Prepare or support preparation of reports, proposals, and other documents
• Create and maintain an archive of meeting notes and major activities of EP for annual reporting
• Assist in creating efficient and effective office policies, procedures, and schedules for an orderly functioning unit
• Will include occasional travel in support of student programs. Travel is expected to be <5% of the work load
• Perform related duties as assigned to successfully fulfill the function of the position

Required Education: Bachelor's degree.
Equivalency/ Substitution:  Will accept 48 months of equivalent experience in lieu of a Bachelor's degree.

 Skills: 

• Excellent interpersonal skills to work with colleagues and students using an ethos of care
• Proficient knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Ability to accurately read and understand written materials and instructions
• Highly organized and able to manage competing priorities and deadlines
• Detail oriented for accuracy of data and information
• Able to communicate well and build rapport quickly with students, faculty and staff
• Strong initiative to solve problems
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Strong written and oral communication skills
• Curiosity and willingness to learn new office and program support tools

Certifications:

• Valid Driver's License

Advertised Physical Requirements:

• Sit and/or stand for long periods of time. Ability to engage in repetitive motions.
• May be required to bend, lift, stoop, and carry.
• Must be able to see including color, depth perception and clarity.
• Occasional lifting or moving of office and program supplies required, generally under 30 lbs.
• Standard office environment.
• Frequent exposure to pressure caused by deadlines and busy periods.
• Ability to work effectively with a wide range of constituencies.

Departmental Preferences:

• Intermediate to advanced proofreading and composition skills for composing reports, web and marketing materials
• Experience navigating and maintaining databases
• Experience with higher education environment
• Social media campaign experience valued
• Exposure to budget processes

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing .

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.