Updated: about 13 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 19 May 2024
Posting Summary
| Logo | |
|---|---|
| Posting Number | STA00292PO24 |
| Job Family | Enrollment Management |
| Job Function | Student Services |
| USC Market Title | Student Services Program Coordinator |
| Link to USC Market Title | https://uscjobs.sc.edu/titles/132669 |
| Job Level | P0 - Professional |
| Business Title (Internal Title) | Engagement Programs Coordinator |
| Campus | Columbia |
| Work County | Richland |
| College/Division | Darla Moore School of Business |
| Department | DMSB Darla Moore School of Business |
| State Pay Band | 4 |
| Approved Starting Salary | $37,735 |
| Advertised Salary Range | $37,735 - $56,602 |
| Location of Vacancy | |
| Part/Full Time | Full Time |
| Hours per Week | 37.5 |
| Work Schedule | Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department. |
| Basis | 12 months |
| Job Search Category | Student Services |
About USC
| About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. |
|---|---|
| Inclusive Excellence Statement | At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
| Advertised Job Summary | The Office of Access, Opportunity and Community Engagement (OAOCE) at the Darla Moore School of Business invites applications for a full-time Engagement Programs Coordinator position. Reporting to the Director for the Office of Access, Opportunity and Community Engagement, the primary responsibility for this position is providing comprehensive support to OAOCE. This involves ensuring that staff are well-supported and equipped to execute daily functions directed by their supervisor. Support spans various initiatives, including the Rising Scholars Program, The Business Success Academy, SC Business Week, the SC Power Forward program, and related programs. Responsibilities encompass critical tasks such as assisting with data collection, maintenance, and reporting, organizing initiative components, supporting living and learning community programs, coordinating marketing efforts, and addressing/responding to emails and other communications as directed. Additionally, the coordinator proficiently manages procurement functions. This includes overseeing the acquisition of essential supplies, equipment, and services to facilitate the seamless execution of office programs. The coordinator also provides invaluable support in general office capacities, covering tasks like scheduling and coordinating appointments, meetings, and events, managing communication, document preparation, travel arrangements, and budget tracking. |
|---|---|
| Minimum Qualifications | Bachelor’s degree, and no prior work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. |
| Preferred Qualifications | Advanced networking and interpersonal skills are preferred. |
| Knowledge/Skills/Abilities | Should possess exemplary customer service skills. Must possess a high degree of professionalism and ability to maintain credibility, trust, and support of senior executives. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to handle confidential and sensitive information. Highly organized. Ability to deal courteously and effectively with the public. |
Job Duties
| Job Duty | Pipeline Programs Management Support The administrative assistant plays a pivotal role in providing comprehensive support to various initiatives, including the Rising Scholars Program, The Business Success Academy, SC Business Week, the SC Power Forward program, and related programs. Responsibilities encompass tasks such as data collection, maintenance, and reporting to ensure accurate and up-to-date information. The role involves organizing and coordinating different aspects of these initiatives, including living and learning community programs, and supporting marketing efforts. The assistant also addresses inquiries from prospective students, providing necessary information. Specifically, in collaboration with the Manager of Scholar Engagement, the assistant provides programmatic support to the Rising Scholars Program, involving tasks such as gathering data, reporting information for publications and presentations, managing event logistics and execution, coordinating living and learning community activities, and overseeing the annual application and selection process. Provide administrative assistance for related training initiatives. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Comprehensive Training & Programmatic Assistance Provide comprehensive support for the coordination of training, administrative tasks, programmatic initiatives, and events, including those related to pipeline programs, community-based information sessions, and state and university-based trainings. Responsibilities extend to ensuring the smooth execution of organizational initiatives, emphasizing effective programmatic coordination. With a commitment to staying current with the latest training technologies, the role includes exploring and implementing innovative methods to elevate the delivery of programs and office management. Evaluation and assessment form key components of responsibilities, with a dedicated focus on measuring effectiveness and fostering a culture of continuous improvement. Beyond this, the contribution involves meticulously documenting best practices, actively contributing to the overall development of both training and broader programmatic efforts within the office. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Executive and Office Administration Take on the responsibility of providing executive administrative support for the Associate Dean of Office of Access, Opportunity, and Community Engagement. This includes scheduling meetings and offering assistance with presentations. Manage the ordering process and support training initiatives related to the Intercultural Development Inventory (IDI). Handle various general office tasks and administrative duties, such as organizing and formatting reports and documents, including Blueprint, Updates for the Associate Dean, and Director of Operations, and creating agendas for office-wide meetings. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 15 |
| Job Duty | Administrative Operations Coordination The role involves undertaking a diverse set of responsibilities to ensure the smooth functioning of the office. This includes systematically planning, coordinating, and executing day-to-day administrative tasks to optimize workflow processes. The coordinator actively supports team members in various administrative duties, overseeing procurement processes, tracking expenses, and reconciling expenditures with meticulous attention to detail. In addition to these core responsibilities, the role requires a focus on customer service and positive communication management, encompassing document preparation and facilitating effective communication among team members, partners, and internal/external stakeholders. Furthermore, the coordinator is responsible for managing travel arrangements, including scheduling and coordinating appointments, meetings, and events, while overseeing record-keeping, budget tracking, and event coordination. This role plays a vital part in enhancing the overall functionality and organization of the office environment. The use of 25-Live is incorporated for scheduling meetings, events, and program space |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Other Duties as Assigned Undertake other duties as assigned by the supervisor or management team. This may involve flexibly responding to unforeseen tasks, assisting in special projects, and contributing to various aspects of the team’s operations as needed. Display adaptability and a willingness to take on diverse responsibilities to support the overall success of the team and organization. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
| Safety Sensitive or Security Sensitive | No |
|---|---|
| Hazardous weather category | Non-Essential |
Posting Detail Information
| Number of Vacancies | 1 |
|---|---|
| Desired Start Date | 06/01/2024 |
| Job Open Date | 04/04/2024 |
| Job Close Date | 05/19/2024 |
| Open Until Filled | No |
| Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by May 19, 2024 The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at USC. |
| Quicklink for Posting | https://uscjobs.sc.edu/postings/166446 |
| EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |
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