|Job Title||Engagement and Outreach Specialist|
|Vacancy Open to||ECU Employees|
|Advertising Department||ARTS & SCIENCES-DEAN'S OFFICE|
|Classification Title||10422 Admin Support Specialist|
|Competency Level||3 - Advanced|
|Working Title||Engagement and Outreach Specialist|
|Number of Vacancies||1|
|Full Time Equivalent (FTE)||1.0|
|Full Time or Part Time||Full Time|
|Recruitment Range||$31,200 - $50,876|
|Anticipated Hiring Range||$41,250 - $43,500|
|Salary Grade Equivalency||GN06|
|Position Location (City)||Greenville|
|Job Category||Staff - Office/Clerical|
|Organizational Unit Overview||
Thomas Harriot College of Arts and Sciences in the Division of Academic Affairs is the largest college at ECU. The college aims to provide our students with a well-rounded education that uniquely positions our alumni to explore and discover how to make a difference in our world. We house a total of 16 academic departments, including Economics, Criminal Justice, and Biology, to name a few. We offer the majority of the general education courses to every student who calls ECU home, and we offer more than 50 undergraduate and graduate degree programs, as well as several centers and auxiliary operations.
Public Contact and Communication:
Creates and communicates routine and non-routine messaging for a broad range of programs and audiences across Harriot College. Using program knowledge and appropriate language for the target audience, creates invitations, content for advancement council emails, and edits remarks for college events. Has to maintain an acute awareness of time and sensitivity toward keeping constituents informed of college happenings. Serves as a central point of contact for college-wide data collection and dissemination which requires a high level of organization and clear communication between all parties to produce accurate outcomes.
Collaborates with a wide variety of individuals and offices across campus, including IPAR, Materials Management, Environmental Health and Safety, ITCS, Central Ticket office, Development, Student Affairs, Academic Affairs, to tackle problems brought to the dean’s office for resolution. Has to assess each situation, which may involve such issues as space, technology, classroom issues, or event problems, and determine a course of action to facilitate satisfactory resolutions. Has to have knowledge of ECU operations and policies in order to negotiate swift and mutually agreeable solutions.
Programming and Promotion:
Have a clear understanding of the college’s offerings (majors, minors, programs, and certificates) in order to be most effective in planning branding and marketing concepts and plans. This understanding has to be operationalized and relevant not only for existing ECU and Harriot College students but also for potential incoming new students and transfers. Has to also have in-depth knowledge and understanding of stewardship and must cultivate working relationships with donors and Advancement Council members. This person often speaks for or represents the dean when working with various committees and groups. The candidate of choice has to have a clear understanding of the dean’s priorities and philosophy, and the ability to communicate such in a clear and concise manner.
Prepares purchase orders for marketing materials and other office supplies, as needed. Tracks and distributes orders. Works closely with vendors and Creative Services on design to ensure that ECU and college branding guidelines are followed.
Events Planning and Logistics:
For event planning (in-person or virtual), researches the target audience, and request data from internal sources to fit the criteria. Interprets, drills down, and manipulates data to create an audience suitable for the size and scope of the event. Using resources such as friends and supporters of Harriot College to gather data to ensure the most efficient and effective distribution lists. Compiles Harriot College student scholarship information at the college level and use this information for the yearly scholarship donor event. Uses the ONE system for donor tracking and stewardship. Works independently to procure space, coordinate technology needs, send invitations, organize speaker participation, plan menu and order food, and oversee the execution of all phases to completion. For the lecture series, additional logistics has to be arranged, including lodging, transportation, ordering and coordinating the signing of books, Green Room prep to speaker specifications, and maintaining RSVP lists for various events associated with each lecture. Provides on-site coordination and oversight of staff/volunteers working each event and troubleshoots any last-minute issues that may arise.
Office Technology and Record-Keeping:
Retains accurate files of all activities, including events, committees, councils, mailings, and reports. Tracks and monitors methods for filing, retrieving, and purging of documents. Has to be organized and able to produce needed files or documents upon request. Maintains confidentiality when appropriate.
Special Projects as Assigned:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
|License or Certification required by statute or regulation||
|Preferred Experience, Skills, Training/Education||
Higher education experience with branding, marketing, donor relations, event planning, and program administration is preferred. A successful candidate will have excellent communication (both written and verbal) skills, be adept at critical thinking, have strong office technology skills, be able to multi-task, have excellent problem solving skills, have excellent program knowledge and the ability to interpret and communicate policy and procedures in a thorough, succinct, and professional manner.
|License or Certification required by the Department||
|Special Instructions to Applicant||
|Job Open Date||11/20/2020|
|Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.||11/30/2020|
|Open Until Filled||No|
|Quick Link for Direct Access to Posting||http://ecu.peopleadmin.com/postings/38684|
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu .
|Eligibility for Employment||
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
|Office of Human Resources Contact Information||
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to firstname.lastname@example.org. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
Operations Research & Analytics, School of Mathematical and Statistical Sciences, United States, about 5 hours ago
The School of Mathematical and Statistical Sciences at Clemson University invites applications for a tenured/tenure-track faculty position starting with the Fall 2021 semester. The position is tar...
Machine Learning, School of Mathematical and Statistical Sciences, United States, about 5 hours ago
The School of Mathematical and Statistical Sciences (SMSS) at Clemson University invites applications for a tenure-track faculty position starting with the Fall 2021 semester. The position will b...