Energy Institute Events Communications and Coordination

Job Posting Title:

Energy Institute Events Communications and Coordination

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Hiring Department:

Energy Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

May 01, 2024

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Position Duration:

Expected to Continue Until Apr 30, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Energy Institute is seeking a highly motivated person to join our team to support our Events Communications and Coordination. This individual will be responsible for engaging with UT students, faculty and staff and developing and maintaining strong relationships with UT’s external stakeholders, including industry, alumni and philanthropic partners. The individual will be responsible for helping the Energy Institute team organize, fundraise for, communicate and coordinate major events, including EnergizeUT and Hydrogen Day in the Fall semester and Energy Week in the Spring, as well as various student-focused meetings that occur throughout the year.   

Responsibilities

• As a member of the Energy Institute team, the candidate will report to the Director and work closely and collaboratively with Energy Institute staff to communicate, organize, coordinate and help run events organized by the Energy Institute.
• A critical part of this role will be to build and maintain relationships with external partners, including companies, philanthropic organizations, investors, UT alumni, workforce and community-based organizations as related to event coordination, communications and execution.
• Develop communications, marketing and outreach materials to promote Energy Institute initiatives, events and fundraising. This includes effective social media postings, developing effective website content and generating website communications.
• Contribute to the overall success of the Energy Institute by performing other related duties as assigned. May represent the unit through participation in special projects or other coordinated efforts.

Required Qualifications

• Bachelor's degree in a field related to energy, business administration, marketing, human resources, public affairs, communications, policy or organizational development.
• Minimum of 5 years of relevant experience.
• Strong leadership skills, including experience leading teams and organizing and running events and activities.
• Excellent communication skills, both written and verbal, with the ability to communicate effectively with various groups of people.
• Strong experience with effective use of social media tools and platforms, and the development of website content.
• Marketing and fundraising experience.
• Demonstrated ability to communicate effectively with key stakeholders.
• Ability to work effectively on a team with minimal supervision.
• Proficiency in use of normal business software (e.g., Microsoft Word, Excel, Power Point or similar) as well as creating, managing, and coordinating online meeting and webinar platforms (e.g., Zoom, Microsoft Teams).

Preferred Qualifications

Understanding of, and experience in, a university research environment.

Salary Range

$70,000 + depending on qualifications

Working Conditions

Day-to-day duties will be carried out in a typical office environment, while event-related activities will take place in various venues, both on The University of Texas at Austin campus and elsewhere. Travel and work outside regular business hours may be required.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.