Employment Specialist

Human Resources

Full Time

76954BR

Job Summary

Under the general supervision of the HR Employment Supervisor, the Employment Specialist coordinates and oversees the entire new hire onboarding process from the beginning to the end, meeting both the needs of the new hire and hiring manager. They troubleshoot issues and ensure completion of all new hire documentation within HR systems.  They serve as the primary contact to new hires and guide them through the entire hire process. They share responsibility of new hire visits and assist with responsibilities in organizing and facilitating the monthly New Employee Orientation.  Additional responsibilities include but are not limited to: initiating the offer within BrassRing, authorizing and verifying background check results, generating an employee identification number, coordination with Occupational Health Services, verifying and processing of employee database changes (Management Actions), verifying experience in the Registered Nurse (RN) and Patient Care Technical (PCT) experience forms, verifying and approval i9 documents, primary source licensure verification, generating welcome letters, facilitating employee transfers within Health and other UC’s, reviewing and consulting departments on appointment changes, funding/allocation changes, and tracking and processing sign on and employee referral bonuses. In addition, the Employment Specialist reviews and analyzes union contracts for every employee to determine correct seniority date, probationary period, and all other questions and concerns raised related to contract language during all phases of employees’ work cycles. The Employment Specialist will also be one of the main contacts to oversee Joint Commission files.

The Employment Specialist serves as tier 1 support to new hires, employees and department managers on issues related to Human Resources transactions, payroll, benefits, employee apparel program, HBS timekeeping, pay rates, etc.  They partner closely with Talent Acquisition, Compensation, Benefits and Leave Management, Occupational Health, Labor and Employee Relations, Human Resources Information Systems (HRIS), Hitachi, HBS Processing Center, UCPath Center, Payroll and Campus Human Resources.

The Employment Specialist performs other duties as assigned.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The mission of the UCSF Health Human Resources team is to attract, develop and retain outstanding and diverse people.  Our vision is to be a strategic and trusted partner empowering the UCSF Health community to leverage their talents.  UCSF Health Human Resources is comprised of a team of talented professionals who support the UCSF Health mission through talent acquisition, workforce planning, compensation administration, benefits and leave administration, labor and employee relations, workers compensation and disability management, learning and recognition, onboarding and human resource transaction administration.

Required Qualifications

• Bachelor’s Degree in a related area and/or equivalent experience/training
• 1 year of applicable work experience in Human Resources or customer service related role
• Strong verbal/written communication skills to provide excellent customer service.
• Proficiency in MS Word, Excel, Outlook, PowerPoint and Adobe Acrobat
• Ability to effectively utilize multiple systems, including web-based systems to perform daily work
• Ability to work effectively in a team environment
• Ability to work with confidential and sensitive information in a discrete and professional manner
• Excellent organizational skills, ability to multitask and manage deadlines
• Excellent customer service and organizational skills
• Ability to utilize an applicant tracking or Human Resources System

Preferred Qualifications

• Prior experience performing recruitment support for a high-volume department
• Prior project management experience
• Prior experience with BrassRing/People Soft (UCPath)
• HR Certificate (PHR)

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what’s possible for the patients we serve – a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007595 HR GENERALIST 2

Job Category

Human Resources

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Flexible (combination of onsite and remote work)

Additional Shift Details

M-F : 8 HOURS