Educational Program Assistant 2

JOB SUMMARY

The College of Liberal Arts & Sciences seeks applicants for a full-time Educational Program Assistant 2 for the Department of Psychological Sciences. Under the direction of the Psychological Sciences Program Manager, this position will provide programmatic and administrative support to the Department which includes research and instructional hiring, personnel actions including visa management, H1B and J1 processing, Conflict of Interest, and Dual Employment requirements among other HR-related activities. The incumbent is expected to work independently under supervision and within the defined guidelines established by the program and the supervisor. 

DUTIES AND RESPONSIBILITIES

• Plans and executes aspects of employment-related program events, outreach activities, and promotional materials.
• Coordinates program logistics and administrative support for research and instructional aspects of the academic program.
• Provides service on the graduate payroll processes for the Department from application to commencement.
• Calculates salaries and advises Graduate Admissions coordinator on payroll process and compliance with various collective bargaining agreements.
• Reviews and executes Letters of Agreement (LOA’s) with UConn Health Center.
• Serves as a resource to individuals and groups on matters relating to employment-related activities, and administrative policies and procedures.
• Performs office management duties in processing administrative, academic, financial, payroll, and immigration paperwork in compliance with federal, state, and University guidelines.
• Collaborates with H.R., Payroll, General Counsel’s Office, Provost, and Dean’s offices on all matters related to employment.
• Serves as a resource for students, faculty, and outside groups on matters relating to employment and compensation for program activities.
• Collects, compiles, maintains, and disseminates news about hiring opportunities relating to research and teaching.
• Maintains accurate records and may assemble data and prepare statistical and/or historical reports, most of which may relate to graduate students and alumni.
• Provides employment related data needed for American Psychological Association annual survey submission. 
• Provides direct training and related support services to students and some faculty, and follows up to resolve problems in the assigned area of responsibility.
• Works with leadership to ensure that graduate payroll assignments and graduate fellowships and scholarships are all completed and submitted according to University policies and deadlines.
• Makes job assignments for graduate student employees; establishes and maintains payroll records and processes documents as applicable.
• Reconcile graduate payroll and other instructional earnings in the State Payroll System (Core-CT) to the college salary tracking system (BMS). Ensures instructor accuracy and course/teaching assignments are met; collaborating with the Budget Manager on instructional cost outcomes.
• Assists in the preparation of budgets, and monitors and controls expenditures inclusive of fellowship and scholarship distribution.
• Performs related work as required.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in business or a related field.
• Two to three years of related experience.
• Excellent communication and interpersonal skills.
• Demonstrated customer service skills.

PREFERRED QUALIFICATIONS

• Experience working in a higher education setting.
• Experience working in a unionized/collective bargaining environment.
• Ability to work in a deadline-driven environment.
• Excellent computer skills including experience with Microsoft programs.
• Ability to engage, connect, and work with diverse student, administrative, and faculty populations and provide a commitment to the values of diversity, equity, and inclusion in an educational setting.

APPOINTMENT TERMS

This is a full-time position. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waivers at UConn, and a highly desirable work environment. This position will be in-person at the UConn Storrs campus within the Department of Psychological Sciences. Salary will be commensurate with the successful candidate's background and experience. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs , Staff Positions, Search #498278 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on March 31, 2024. 

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp .

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.