Educational Assistant

GENERAL SUMMARY OF POSITION:          

Under the general supervision of the director or designee, the Educational Assistant is responsible for the coordination of a wide range of diverse and complex administrative functions of the residency, clerkship, and sub-internship programs.

MAJOR RESPONSIBILITIES:

• Act as the liaison between program directors, residents, students, faculty, affiliates, external agencies, the Offices of Graduate Medical Education and Medical Education, etc
• In collaboration with the Office of Graduate Medical Education, implement the timely and accurate human resources and regulatory procedures for incoming,, continuing, and graduating students. Monitor resident compliance with OSHA, JCAHO, and other related requirements
• Coordinate the resident recruitment process and staff residency selection and applicant ranking committees. Monitor the interface with the national matching computer system
• Coordinate the daily operations and all residency, clerkship, and sub-internship programs. Initiate appropriate changes and resolve issues
• Coordinate orientation activities, resident retreats, in- service examinations, resident conferences, guest speakers, and graduation
• Assist in budget management for program related costs
• Participates in the analysis, development, and administratively supports the curriculum and evaluation system
• In collaboration with the director, participate in the grading process and draft performance reports for submission to the Registrar’s office
• Responsible for program data coordination and reporting. Prepare reports and correspondence related to highly confidential materials
• Participates in internal and external reviews with the Office of Graduate Medical Education and program directors
• In collaboration with the program directors, advise and counsel students, address areas of concern and disciplinary issues, and initiate corrective measures
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

• Associates degree in education, , business, or equivalent experience
• 5 years of related experience
• Proficiency in Microsoft office. 
• Good organizational and analytical skills.  Ability to multitask and shift priorities.
• Demonstrated ability to communicate clearly and effectively in both oral and written communications
• Interpersonal skills necessary for interacting effectively with students, faculty and a wide range of staff

SUPERVISION RECEIVED:

Under the general supervision of the director or designee

SUPERVISION EXERCISED:

None

ENVIRONMENTAL WORKING CONDITIONS:

Usual office environment.