Education Program Coordinator

University of Kansas, United States

Updated: over 2 years ago
Location: Lawrence, KANSAS
Deadline: The position may have been removed or expired!

20660BR

Study Abroad and Global Engmt


Position Overview

The full-time Education Abroad Program Coordinator is responsible for the development and administration of a portfolio of academic year, semester and short-term study abroad programs in Africa & the Middle East, the Mediterranean, and South Asia.  This position also serves as a contributing member to SAGE diversity, equity and inclusion in education abroad initiatives and may be asked to represent SAGE in campus-wide DEIB committees and initiatives.    


Job Description

Program Development and Administration (40%)

  • Manage all aspects of an existing portfolio of academic year, semester and short-term study abroad programs comprised of reciprocal exchanges, direct enrollment, faculty-led and partner programs located in France, Greece, Italy, Africa & the Middle East and South Asia.  Program management includes but is not limited to: program and budget development and oversight, recruitment/promotions, development of web and Terra Dotta materials, student advising and admission processes, liaison with overseas institutions and vendors, orientation of students/faculty, overseas support, emergency management, program evaluation, and re-entry programming for students;
  • Collaborate with faculty and staff across the campus in the development of new short-term and semester-length study abroad programs in assigned geographic region;
  • Regularly assess education abroad program portfolio.  Propose new international programs or partnerships to ensure students across academic disciplines at KU have access to discipline- relevant education abroad opportunities.  Develop and maintain a dataset of non-KU programs offered in diverse locations or during terms not supported by KU programming;
  • Collaborate with Director of Study Abroad to coordinate campus visits from partner institutions;
  • As assigned by Director, conduct international site visits with current and potential partners.
Student Recruitment, Advising, Orientation and Support While Abroad (35%)
  • Develop content for print and online promotional materials for each program in portfolio;
  • Strategically market programs across the campus, including classroom visits, informational meetings, presentations to targeted student clubs or associations, study abroad fairs, email, social media and other electronic promotions, etc. This may include evening or weekend hours. 
  • Serve as the primary campus advisor for programs within assigned portfolio, to include: supporting students through the program selection, application, acceptance and orientation processes;  visa acquisition (as applicable) and travel planning;  serving as principal point of contact for regular or emergent communications from students abroad; and managing the credit articulation and program evaluation processes upon return; 
  • Advise students on relevant and applicable local, regional and national scholarships, including those specific to region or program portfolio and serve as a panel member of the SAGE scholarship selection committee each term; 
  • Assist with the planning and presentation of general orientation and re-entry sessions.  Provide regional, program-specific, and topical orientation sessions for all programs in portfolio;
  • Advise students, faculty, staff and parents on KU administrative policies and procedures as related to study abroad.
Special Committees and Projects (15%)
  • Serve as a contributing member to SAGE diversity, equity and inclusion in education abroad initiatives.  Propose new initiatives to support diverse students in accessing education abroad opportunities and preparing to live, learn and thrive in new cultural environments. Represent SAGE in campus-wide DEIB conversations and committees.
  • Serve as the KU campus representative to the Boren Scholarship program, including program promotion and student outreach in collaboration with the KU Office of Fellowships; the advisement of interested students on program eligibility, requirements and application processes; and the constitution of a KU nominating committee, as needed for competitive application cycles.
  • For specific academic majors, collaborate with the curriculum integration team on the identification and vetting of suitable programs and individual course opportunities within the assigned geographic region of the world.
  • Positively participate, engage, and contribute in new or on-going process or program improvements, including web and Terra Dotta development, student outreach programs, small committee projects, etc.
Emergency and Crisis Management (5%)
  • Identify emergency services in host countries and prepare materials for emergency notebooks.
  • Share responsibility for being on-call to handle emergencies 24 hours/day, 7 days/week by holding office emergency cell phone as part of rotation schedule, which includes occasional evening/weekend hours and communication during crises with students, parents, faculty directors, SAGE leadership and KU risk management team, AIG TravelGuard, and overseas counterparts.

Other Duties as Assigned (5%)

Position Requirements

  • This position begins on-site but may move to a hybrid model after successful completion of the 6-month probationary period. After successfully completing probation, employee may work one (1) day/week remotely based on a set departmental schedule.
  • This position shares responsibility for being on-call to handle emergencies 24 hours/day, 7 days/week.

    • Required Qualifications

  • Master’s degree OR Bachelor’s Degree plus three years related experience.
  • One year of professional experience in international education, study abroad administration or related field.
  • Experience living, studying or working outside of the United States.
  • Experience with diverse student advising and/or outreach in a college or university setting.
  • Excellent written communication skills, as evidenced by application materials.

    • Preferred Qualifications

  • Experience living, studying or working in France, Italy, the Middle East or the African Continent.
  • Proficiency in French, Italian or Arabic.
  • Experience in new program development in study abroad.
  • Experience using PeopleSoft and/or Terra Dotta software.
  • Excellent oral communication skills, as evidenced by interview process.

    • Contact Information to Applicants

    Angela Perryman, [email protected]


    Additional Candidate Instruction

    A complete application includes:

  • Cover letter addressing how you meet the required and preferred qualifications.
  • Resume.
  • Contact information for three professional references (including at least one previous or current supervisor).
  • Completion of the online application.

    • Only complete applications will be considered.

    • Update: Application review begins Thursday, December 9, 2021 and will continue until a qualified pool of applicants is received.

    Advertised Salary Range

    $41,299 - $44,000, commensurate with experience


    Application Review Begins

    09-Dec-2021


    Anticipated Start Date

    09-Jan-2022


    Primary Campus

    University of Kansas Lawrence Campus


    FLSA Status

    Administrative


    Employee Class

    U-Unclassified Professional Staff


    Work Schedule

    Monday-Friday, 8 am - 5 pm. This position shares responsibility for being on-call to handle emergencies 24 hours/day, 7 days/week.


    Job Family

    EducationalSuport&Delivery-KUL


    Conditions of Employment

    Contingent on Funding


    Work Location Assignment

    Hybrid


    Disclaimer

    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, genetic information and retaliation in the University's programs and activities. Access to information regarding equal opportunity and diversity worksite posters is available at http://www.humanresources.ku.edu/policies_procedures/category_details/index.aspx?category=8 or you may contact 785-864-4946 or [email protected] for alternate access options.  Any  inquiries regarding the non-discrimination policies should be directed to: Executive Director of the Office of Institutional Opportunity and Access, [email protected], 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY


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