Education Program Coordinator II

Position Description:

Primary Functions

• Independently execute institutional or program activities (e.g., educational events, training, learner recruitment, interviews, orientation, schedules, and graduation).
• Maintain proficiency in accreditation, board, and institutional requirements. Coordinate and monitor activities related to these requirements to ensure full compliance.
• Maintain and create, as needed, Program Letters of Agreement for residency rotation locations.
• Support the designated institutional official, Program Director, Department Chair, and other leaders on issues related to the requirements from accreditation agencies, national boards, and affiliates.
• Administrative support and assistance for the faculty and midlevels within the residency program.
• Serve as primary liaison with faculty, administration, other departments, affiliated institutions, and national organizations.
• Develop and maintain database(s) to track, schedule, and record activities related to the institution, program(s) and learners.
• Create, input, and maintain the monthly clinic schedule in Qgenda for faculty, midlevels and residents.
• Schedule precepting, sessions without side preceptors, meetings, additional learning opportunities, and the full schedules for all activities for faculty and residents
• Create and log all long-term scheduling including call schedules, faculty FMTS schedules, preceptor availability schedules, all faculty scheduling guidelines and tracking information, faculty vacation/CME/ and unavailability requests, holiday tracking and holiday work distribution creation of schedule for specialty clinics, Epic scheduling edits, coordination and completion of scheduling checks between Qgenda and Epic
• Track absence/sick/vacation logs and redistribute duties accordingly for faculty and residents.
• Provide information, support, and problem-solving on a wide range of issues for leaders, faculty, staff, and learners.
• Coordinate recruitment of preceptors, instructors, and speakers.
• Create brochures, flyers, handbooks, and other educational materials.
• Coordinate assessment and evaluation activities internally and externally.
• Track, complete, and submit faculty reimbursement paperwork.
• All resident reimbursement, allowance, and submit the resident payroll information
• Become well-informed with ACGME Family Medicine guidelines.
• May monitor program budgets and lead or oversee the work of support staff.
• Additional duties as assigned.

Knowledge – Skills – Abilities 

Knowledge of technical, business, consultation, project management, and cultural awareness.

Customer focus, building trust, communication, critical thinking, organization, and influencing skills.

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Preferred Schedule:
M-F 8-4:30 pm

Position Requirements:

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 3 years

Field: Library & Information Science

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. 

For a full list of positions see: www.mcw.edu/careers  

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area.  MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine.  MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion . 

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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