Education Program Assistant 1

Oregon State University, United States

Updated: about 2 months ago
Location: Gold Beach, OREGON
Deadline: 06 Mar 2024

Position Details
Position Information


Department Ext 4-H Yth Dev OffCmpus (TEX)
Classification Title Education Program Assistant 1
Job Title Education Program Assistant 1
Appointment Type Classified Staff
Job Location Gold Beach
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category Regular
Job Summary
This recruitment will be used to fill one full-time Education Program Assistant 1 position for the OSU Extension 4-H Youth Development Program at Oregon State University (OSU).
This full-time (1.00 FTE) Education Program Assistant 1 (EPA1) will serve Curry County. This position is a member of the regional and statewide team of the OSU Extension 4-H Youth Development Program. This EPA works as a team member to plan and conduct activities that bring 4-H youth development to the community. The position has regular contact with the public to promote awareness and interest in 4-H programs, and engage the public as volunteers, participants, and partners.
Program Mission
4-H provides young people with intentional, high quality learning experiences that promote positive interactions with adults and peers, sustained and active participation across time, and opportunities to make meaningful contributions to the world around them. This mission is accomplished through the work of volunteers, youth, community members and professionals who organize and conduct learning experiences in club, group, community, and family settings. Programs are implemented in a manner that is consistent with the best practices in the field to youth development and respectful of local norms and culture.
The Oregon Extension and 4-H Youth Development Programs reach close to 100,000 young people annually through out-of-school, after-school, and in-school programming. 4-H staff may teach, develop materials, coordinate digital outreach activities, and provide administrative oversight to a broad array of programs which may involve minors, animals, and firearms. Some 4-H experiences may require transportation of members in motor vehicles and chaperoning overnight accommodations. 4-H staff are also required to assure compliance with Federal and State regulations related to youth protection, fund-raising, taxation, and the nonprofit status of 4-H and affiliated organizations.
Purpose of Position
The 4-H Education Program Assistant (EPA) position collaborates with, and supports the efforts of, the 4-H faculty member and program staff. This includes organizing and/or supporting specific 4-H events and training programs, providing office assistance to clientele, maintaining records and documentation (both physical and digital) of clubs, leaders and members involved in the 4-H program in Curry County, assisting with recruitment, maintaining and carrying out the 4-H program and other Extension programs as needed.
About the division:
The Division of Extension and Engagement (Division) is core to Oregon State Unviersity’s mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu/ .
OSU Extension Programs, partnerships and volunteer opportunities are focused on:
  • Healthy communities and economies
  • Resilient and productive forest and natural ecosystems
  • Sustainable agriculture, food systems, and gardening
  • Thriving youth, individuals and families


The OSU Division of Extension and Engagement has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources. These activities will be included in the annual plan of work, impact statements, and summary of accomplishments/achievements.
Commitment to Inclusive Excellence
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors, and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations.
In addition, this individual will work with the managing faculty member to design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.
OSU Division of Extension and Engagement’s Diversity, Equity, and Inclusion Unit:
https://extension.oregonstate.edu/about/diversity-equity-inclusion

OSU Moving Forward Together:
https://leadership.oregonstate.edu/president/moving-forward-together
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
The Education Program Assistant embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed while fostering a welcoming and respectful workplace culture.
30% – 4-H Program Delivery
  • Deliver pre-approved non-credit curricula to 4-H leaders, members and public.
  • Assist 4-H faculty with management of the OSU Extension 4-H Youth Development programs, coordinating member and leader recruitment and development and coordination of specific activities and events such as county fair, day and overnight camping, and school enrichment programming.
  • Use technology as a tool to increase the reach and impact of program delivery on constituents, including participating with Ask Extension and using the division’s customer relationship management system.


25% – 4-H Program Support
  • Manage incoming 4-H correspondence, mailings, and filing of required documents and reports.
  • Process event, membership and volunteer enrollment utilizing multiple database systems. Maintain accurate records and timely reporting.
  • Act as the primary contact for 4-H clubs and volunteers regarding training, teaching and volunteer role requirements. Provide curriculum and resources for club and community-based activities to ensure adherence to program policy.
  • Assist in volunteer and member recruitment process by maintaining an understanding of program and community needs.
  • Arranges for, sets up, facilitates and/or participates in 4-H related meetings as appropriate; prepares oral and written presentations and reports; responds to questions, provides information and input as appropriate.
  • Develop and provide educational materials, program information (newsletters, flyers, presentations, brochures and displays), as requested for both print and digital posting using office software and digital communication and engagement tools and systems, such as the Extension website.
  • Maintain and update Extension and 4-H website content, including online calendars, and social media sites. Develop marketing strategies and utilize appropriate print and digital tools to reach intended audience segments.
  • Answer incoming calls, greeting callers and office patrons, providing information on Extension programming, transferring calls and/or taking messages as necessary.
  • Follow OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement.
  • Process publication request or supply other educational materials as needed.

20% – 4-H Program Implementation
Assist with or lead planning, management, delivery, and evaluation/reporting of 4-H events and programs. Duties include scheduling, ordering supplies, coordinating volunteers and educators, preparing program materials, managing reservations, training staff, delivering pre-approved curricula, etc. This will require travel.
Maintain and manage confidential information, including criminal history checks and youth safety registry ensuring confidentiality and youth safety.
Perform responsibilities as they relate to OSU relationship with County 4-H Association:
  • Coordinate with managing faculty to ensure that County 4-H Association agreements are on file and followed;
  • Follow OSU financial policies, standards, rules, procedures, and best practices and the County 4-H Association agreement;
  • Refer to the 4-H procedures handbook for working with the County 4-H Association.

10% – Other Program Support
Work closely with 4-H Faculty, 4-H youth, parents, volunteers, community members and others to support local Extension activities.
10% – Outreach Efforts
Participate in county wide outreach efforts to expand the reach of 4-H and Extension programming including hosting booths/activities at community events, attending school open house or assemblies, and attending other local organizations meetings. This will require travel throughout the county.

5% – Service and Other
  • Participate in approved professional development opportunities that enhance educational programming capacities.
  • Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.
  • Establish and maintain relationships with community members, organizations, businesses and agencies to aid program planning, delivery, support and evaluation.
  • Keep current on positive youth development efforts in the community as well as statewide.
  • Use digital project management, work production and collaboration tools for efficient internal work.
  • Perform other duties as assigned.
What We Require

High School Diploma or equivalent and at least two years of relevant experience (paid or volunteer), supporting community programs that serve children, youth, or adults
OR Associate Degree and one year of work experience (paid or volunteer) which must be working in youth development programs, adult education, teaching, program delivery or related functions
AND
Demonstrated oral and written communication skills.
Demonstrated skill to work with diverse audiences.
Demonstrated skill to use computers for word processing, data management, and communications.
What You Will Need
  • Excellent interpersonal skills.
  • Experience delivering and/or supporting educational programs.
  • A demonstrated commitment to promote and enhance diversity.
  • Excellent organizational and time management skills.
  • Demonstrated creativity in development of printed or digital media (such as newsletters or web content).
  • Familiarity with database systems for enrollment and tracking purposes.
  • General knowledge and ability to utilize computers including proficiency with information technology, professional office software and collaborative work platforms.
  • Ability to work independently with minimal supervision, demonstrating initiative and follow-through.
  • Ability to make decisions and problem-solve.
  • Ability to handle stressful situations calmly.
  • Ability to multi-task and to perform effectively in distracting environments. Detail oriented.
  • Respond to and complete tasks and duties assigned by the 4-H faculty.
  • Ability to learn and adapt to using multiple forms of digital communication systems, including websites email newsletters social media, and other tools in a changing technological environment.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
  • Demonstrated ability incorporating use of web, social media, newsletter or other digital technologies in program development or outreach activities to achieve goals.
  • Experience (paid or volunteer) organizing, managing, delivering or supporting educational programs for youth and/or adults.
  • Experience (paid or volunteer) with 4-H, other youth development, or other agency functions related to this position.
Working Conditions / Work Schedule
  • Ability to transport (lift and move) up to 30lbs of program materials and equipment, and to maneuver across rugged terrain (such as outdoor camps, fair, etc.).
  • Comfortable working in outdoor environments.
  • Ability to work flexible hours.
  • This position will require work on some evenings and weekends. It will require travel (potentially alone) to various work activities and may occasionally require overnight stays. Some activities will occur in field locations, at youth camps, fairgrounds, etc.
  • Ability to work in an office setting with an open floor plan that experiences frequent foot traffic.
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Salary $17.43
Max Salary $26.00
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/12826

Posting Detail Information


Posting Number P04495CT
Number of Vacancies 1
Anticipated Appointment Begin Date 11/16/2023
Anticipated Appointment End Date
Posting Date 11/08/2023
Full Consideration Date
Closing Date 03/06/2024
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
This posting has been re-opened in order to expand the original applicant pool.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Sheryl McDonald, [email protected], 541-247-6672

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the Motor Vehicle Check Requirement.