Editorial Program Coordinator Sr

100966BR

Campus: Tempe

Program Coordinator Sr

Job Description

The Arizona Center for Medieval and Renaissance Studies Press, (ACMRS Press) a unit within The Arizona Center for Medieval and Renaissance Studies is looking for an enthusiastic Editorial Program Coordinator Sr.  The Editorial Program Coordinator Sr. will be responsible for coordinating ACMRS Press projects and providing general administrative support to Press staff encompassing all activities of the Press. Reporting to the Publisher & Managing Editor, the Editorial Program Coordinator Sr. will work collaboratively with the ACMRS Press team as well as the staff of our parent Center, ACMRS (https://acmrs.asu.edu/about/team ).

Job Family

Business Operations

Department Name

Az Ctr Medieval/Renais Studies

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$56,000 - $62,000 per year, DOE

Essential Duties

General and reporting

• coordinate press projects by setting up and maintaining project logs in our project management software, Monday.com and reporting regularly to the Publisher and Managing Editor on issues and progress.
• report quarterly sales/return numbers; assist Publisher & Managing Editor in preparing Annual Report
• provide general administrative support for Press staff.

Travel and Conferences

• attend conferences in relevant subject areas as a representative of the Press for marketing and manuscript acquisition
• arrange conference registration for book exhibits, purchase conference advertising, handle payment of associated fees, and order books and other items to be displayed

• prepare publishing agreements for authors and editorial board members
• send Author questionnaires once under contract
• assist Publisher & Managing Editor in negotiating with Agents and rights holders as needed

• track peer review of proposals and manuscripts
• track and oversee permissions clearance
• contact and coordinate freelance copy editors and indexers for manuscripts and journals
• ensure that required revisions have been carried out on edited manuscripts
• report to Publisher & Managing Editor when scholarly or structural revisions are required and consult as needed on manuscript schedules, priorities, and any editorial problems

• collaborate with ACMRS Business Operations Specialist to manage payments to reviewers, editors, authors, and others.
• provide an approver role in Workday for the Business Operations Specialist
• prepare invoices for ACMRS Press, editorial boards
• refer contractors to Business Operations Specialist to be set up as a supplier in Workday for payment processing.
• prepare backup for all P-Card payments.
• assist Publisher and Managing Editor in consultation with Business Operations Specialist on quarterly and annual publishing and grant budgets.
• calculate annual royalties at end of FY and prepare author invoices

• send books to Scholar’s Choice for display at conferences ACMRS Press does not attend
• send titles for book prizes
• work with Play On! Shakespeare for marketing their titles at conferences
• send review copies of books to journals

• hire, train, and supervise student interns each semester (in collaboration with other Press staff)
• other duties as assigned by the Publisher & Managing Editor

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master's degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Office experience
• Demonstrated knowledge of relevant IT software 
• Experience in  editing and writing skills
• Demonstrated knowledge of university policies and procedures
• Experience in maintaining effective, respectful working relationships
• Demonstrated knowledge of basic computer programs, including Microsoft Office Suite, Workday and Peoplesoft

Working Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting
• Use office equipment including a desktop computer 
• Lift up to 20 pounds
• Clearly communicate to perform essential duties 
• Ability to work both independently or within a complex structured team
• Work form general instructions on standard job duties and specific directions/instructions on new assignments
• Exercise judgement within defined procedures and practices to determine appropriate action

Department Statement

The Arizona Center for Medieval and Renaissance Studies is a research center based at Arizona State University that enables and promotes the most expansive, creative and daring scholarship in premodern studies.

Our mission is to enable and promote the most expansive, creative, and daring scholarship in medieval and renaissance studies. We do this not only by fostering a vibrant intellectual community for the faculty at our three universities, but also by publishing forward-looking, vanguard research through our in-house press.  ACMRS promotes work that is historically grounded and theoretically expansive, with the aim of advancing dialogues that reach into the present moment and point us to different, more inclusive, futures.

We develop projects that explore complex topics in an accessible manner so as to reach as wide an audience as possible.  In keeping with the ASU charter, we believe that our success in realizing this vision for pre-modern scholarship should be judged not by whom we exclude, but whom we include, and how they succeed.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.