Updated: 11 months ago
Location: Durham, NORTH CAROLINA
Deadline: The position may have been removed or expired!

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Editorial Associate (working title), supporting the Editorial Director

 (staff specialist, position #50856444)

Job Code 83, Job Level 09, Job Family 03

Duke University Press is seeking a capable and enthusiastic Editorial Associate, preferably with an advanced degree in a field of the humanities or social sciences, to assist the Editorial Director with book acquisitions in the humanities and social sciences.

The Editorial Associate is responsible for many essential tasks in the acquisitions process, including regular, direct correspondence with authors, involvement in reviewing and contracting for manuscripts, and preparing manuscripts for production. Applicants should possess strong communication and organizational skills and have a desire to learn the ins and outs of scholarly publishing. The ideal candidate also will exhibit the five characteristics expected of all Duke Press staff members; commitment to equity & inclusion, exceptional customer service, strong teamwork and collaboration, creative problem-solving, and continuous learning.

If interested in this opportunity please submit the University-required electronic application, including your résumé & cover letter , before close of the position at Noon on Friday, Nov. 22, 2019.

Job Responsibilities:

I. Editorial Assistance

  • Assist Editorial Director in the acquisition of manuscripts
  • • Screen manuscript proposals and help determine project feasibility

    • Assist Editorial Director with the review process

    • Draft rejection letters on behalf of the Editorial Director

  • Coordinate review process
  • • Obtain peer reviews of proposals and manuscripts; communicate with reviewers and request honoraria payments

    • Communicate with authors about manuscripts and art preparation

    • Prepare manuscripts for transmittal into production; organize artwork and permissions; communicate with DUP production team about art and manuscript preparation

    • Prepare materials for contract approval and Editorial Board Meetings; draft book descriptions for editorial board packets

    II.        Administrative Responsibilities

  • Prepare contracts, budget transmittal forms, travel forms and reviewer payments
  • Interview, train, and supervise student workers
  • Maintain editorial files and database records, while tracking projects through acquisition process
  • Assist in preparations for team meetings and Press-wide meetings; distribute materials and set-up meeting room
  • III.        Other Duties

  • Perform routine clerical duties, such as drafting and mailing letters, copying, and filing of correspondence
  • Participate on Press-wide committees as needed
  • Attend academic conferences to represent Duke University Press
  • Preferred Skills:

  • An Advanced Degree in a Field of the Humanities or Social Sciences
  • Ability to engage with academic work, regardless of the applicant’s main field of study
  • Intellectual curiosity and capacity for creative thinking
  • Experience juggling and prioritizing tasks, and managing multiple deadlines in a fast-paced work environment
  • Excellent writing and communication skills
  • Ability to work cooperatively with colleagues & authors
  • Training:  Business Correspondence; Office Procedures; Telephone Protocol; Microsoft Windows, MS Word or equivalent; MS Excel or equivalent.

    Experience:  Commitment to equity & inclusion; exceptional customer service; strong teamwork and collaboration; creative problem-solving; commitment to continuous learning.

    Minimum Qualifications

    Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.


    Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

    View or Apply

    Similar Positions