Editorial Assistant

Updated: about 2 months ago
Location: Cambridge, MASSACHUSETTS


Harvard University Press


Job Code

402029 Editorial Assistant III

Job-Specific Responsibilities

Assists the Executive Editor for Humanities and the Director of Belknap Publishing as they acquire, develop, and prepare manuscripts for Harvard Press’s renowned scholarly list. Is deeply involved in all phases of the editorial process: project development; peer review; manuscript/artwork preparation; seasonal planning; database management; coordination with manuscript editing and production; cooperation with Design, Editing, Marketing, Sales, and Business departments.
Principal Duties and Responsibilities (Essential Functions*):

  • Coordinates manuscript flow and monitors deadlines: works with authors and on occasion illustrators to ensure that submitted final manuscripts and artwork meet editorial requirements.
  • Analyzes and enumerates design elements and technical problems in manuscripts for copyediting and production departments; works with authors and Press staff to eliminate problems prior to copyediting.
  • Facilitates peer review process (sending manuscripts, checking progress, maintaining schedules; issuing honoraria).
  • Solicits blurbs for new publications.
  • Helps generate, gather, and transmit information for the biweekly Editorial Meeting and the monthly meeting of the faculty board; drafts Contract Request Forms for new books going under contract.
  • Sets up and maintains electronic files; archives emails; scans and saves material to shared drives; creates and maintains records in Biblio Publishing Management System (the Press’s database of record).
  • Performs clerical duties, including processing departmental forms, mailing, photocopying; submitting check requests to accounting department.
  • Assists other members of the Acquisitions team as needed; performs other duties in support of the department goals as required.

Basic Qualifications

Candidates MUST meet the following basic qualifications in order to be considered for this role:

Minimum one-year related experience: education beyond high school may be considered as experience.

Additional Qualifications

College degree strongly preferred; related editorial experience a plus. Must have demonstrated excellent verbal, written, keyboarding, and computer skills, as well as organizational ability, and in particular an excellent knowledge of grammar, punctuation, and spelling. Successful candidate will have a high level of independence, tact, initiative, courtesy, and the ability to function at a high level with minimum supervision. Must be organized, accurate, and detail-oriented in order to manage a diverse workload with accuracy and timeliness. Must be PC literate, especially with MS Word and Microsoft Outlook.

Professionalism, diplomacy, and discretion.

Additional Information

This is a term position scheduled to end on May 15, 2020.

Job Function



USA - MA - Cambridge


55 - Hvd Union Cler & Tech Workers

Appointment End Date


Pre-Employment Screening



Full time. Monday through Friday. 35 hours per week.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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