Economics Assistant Department Manager

APPLICATION INSTRUCTIONS:   Please include a cover letter and resume. Candidates invited to interview will be asked to provide a list of references (names, titles, contact information, relation), including current and prior supervisory references, to ensure full consideration. References will be contacted only for final candidate(s) following an interview and after notifying the selected candidate that we will be seeking reference checks. Please do not ask referees to send recommendation letters directly to us on your behalf; for reasons of fair-hiring, we cannot accept them.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website. 

• How to Apply
• Troubleshooting
• Tips for Applicants
• FAQ’s

INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.  Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link .

The IRD for this job is: 01-03-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Department of Economics is an inclusive, ambitious, innovative, and large department within the Social Sciences Division. The department has approximately 40 senate and non-senate faculty, offers a Ph.D. program and professional master’s degree program, and several options for undergraduate study including multiple bachelor’s degrees, combined majors with mathematics and environmental studies, one undergraduate minor and a concentration making it home to approximately 1600 declared and prospective undergraduate majors and graduate students. Members of the department come from a diverse background with many from international locations as well as from California and the greater U.S. The department hosts weekly colloquia and several student-facing events across the year. Faculty, staff, and students work well together. This position offers professionals interested in the higher education environment and academic human resources an outstanding opportunity to learn, grow, and work with a broad level of constituents across the university in an intellectually stimulating environment while making important contributions to the department and UC mission.

More information can be found at: https://economics.ucsc.edu

JOB SUMMARY

The Economics Assistant Department Manager uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational activities. Under the general supervision of the Economics Department Manager, the Assistant Department Manager supports the department by administering defined operational programs with a primary focus on academic personnel including student employees and non-senate faculty personnel, and works on all aspects of researcher and faculty recruitment. This position supervises the department's Academic Assistant who oversees visitors, seminars, and instructional support. The incumbent assists with facilities management, provides purchasing support, and serves as the department expert for procurement systems and financial affairs policy. The incumbent analyzes policy, department resources, and past precedents, and resolves operational problems of moderate scope.

APPOINTMENT INFORMATION

Budgeted Salary: $89,350 - $104,400 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment 

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007377 (ADMIN OFCR 3)

Travel: Never or Rarely

JOB DUTIES

40% - Academic Personnel, Curricular, and Instructional Support

• Manages the lecturer pool, lecturer hires, onboarding, reappointment, workload modifications, notices, promotion, and merit reviews.
• Communicates with other department and campus members to support new hires.
• Coordinates non-student research hires, visa sponsorship, and reappointments.
• Oversees department-wide reader-tutor hires.
• Works with the Department Chair, Department Manager, search committees, and APO on all aspects of faculty recruitment—i.e., search plans, policy questions, reports, and visits.
• Advises the Chair and committees on relevant policies for compliance and fair-hiring.
• Prepares senate faculty merit and promotion files.
• Assists in facilities organization, safety, and space planning for permanent hires and temporary visitors or hires.

40% - Department Operational Affairs

• Serves as the department expert for procurement systems and financial affairs policy.
• Provides purchasing support.
• Provides donor relations support.
• Researches complex financial discrepancies, and escalates customer service problems and vendor concerns.
• Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc.
• Conducts trend analyses and helps develop resulting recommendations.
• Develops and maintains budgets.
• Participates in the development and revision of standard operating procedures and guidelines.
• Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.

20% - Mentorship & Student Supervision

• Supervises, trains, mentors, and evaluates the performance of the Economics Department Academic Assistant, and recommends corrective action when necessary.
• Supervises and mentors student employees in the department.

REQUIRED QUALIFICATIONS

• Bachelor's degree and / or equivalent relevant experience and /or training.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff in writing.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally.
• Solid organizational skills and ability to multi-task with demanding timeframes with accuracy and attention to detail, under pressure of competing deadlines and interruptions.
• Effective listening and notetaking skills.
• Ability to use sound judgment and discretion in responding to issues and concerns and working with sensitive or confidential personnel or organizational matters.
• Ability to work with ambiguity, shifting priorities and work in a fast-paced environment.
• Ability to search for, review, interpret and apply policy and resources.
• Accurate and consistent record keeping skills.
• Working knowledge of standard computer application programs (i.e., MS Office, Google Suite, Adobe, DocuSign, Zoom).
• Ability to learn new enterprise systems.
• Ability to perform math to calculate fractions and percentages to coordinate faculty appointments, process reimbursements, and create and monitor budgets.
• Ability to be a highly effective team member and work with a high degree of independence, and follow through on written or verbal instructions.
   

PREFERRED QUALIFICATIONS

• Experience working in a higher education setting.
• Working knowledge of campus enterprise systems such as AIS, DivData, CruzBuy and UCSC Recruit.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.