Economics Administrative Assistant

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How to Apply

A cover letter expressing your specific interest in this position is required to be considered for the role. This letter should be attached as the first page of your resume. We encourage you to clearly highlight your skills, qualifications, and experiences that directly align with the responsibilities and required qualifications of this position, as outlined in the job posting.

Summary

The University of Michigans Department of Economics is a large, world-class academic unit within the College of Literature, Science, and the Arts. Units within the department include the Michigan Institute for Teaching and Research in Economics (MITRE) and the Research Seminar in Quantitative Economics (RSQE). More information can be found on our website - www.lsa.umich.edu/econ .

The Economics Administrative Assistant works closely with other Department staff to provide integral administrative support to department operations. Strong organizational and critical thinking skills as well as attention to detail are vital to success in this position which supports a wide range of activities including:

Academic Affairs: Assist with faculty academic affairs documentation, processes, and recordkeeping. Primary responsibilities will be to assist with the creation and preparation of documents and dossiers for faculty (tenure-track, lecturer, post-doc, and research) hiring, reviews, awards, retirements, and memorials. Assist with visiting faculty hiring and visiting scholar request processing. Assist with onboarding new and visiting faculty and visiting scholars.

Alumni/Donor Relations and Stewardship: Update templates for and produce donor stewardship letters for department gifts on a regular basis. Draft and produce, after approval, specialized donor stewardship letters for special gifts, fundraising events/activities, and tribute/memorial gifts. Assist in determining marketing and promotional needs, and place orders/track inventory. Provide administrative support for MITRE, including assisting the MITRE Director with preparing and disseminating communications and reports. Assist Meeting/Event Coordinator with events, both in planning and on-site support, particularly meetings of the Economics Leadership Council (ELC), the RSQE Economic Outlook Conference, and Department Commencement.

Department Administration and Records: Answer inquiries and provide information to students, faculty, and staff as directed. Create and maintain departmental information files and systems, ensuring the integrity and confidentiality of files and information. Assist with data collection and organization for department reports and reviews. Maintain assigned areas of the Department web pages and Portal (intranet) in AEM. Update departmental and programmatic email groups as assigned. Perform miscellaneous tasks as assigned. Assist other staff colleagues with projects or front-office coverage when needed.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Required Qualifications*

• At least 2 years of administrative experience or a similar combination of education and experience 
• Effective professional verbal and written communication skills
• Proficiency in standard office technology with a proven ability to learn new information systems when provided training and support
• Ability to handle confidential or sensitive materials appropriately
• Initiative to gather information and resources needed to complete assignments in a thorough and timely manner
• Time management and organizational skills which enable effective prioritization between various tasks while meeting project deadlines

A successful candidate will be invested in supporting a wide range of department processes and will demonstrate the initiative to suggest, develop and enact improvements to our programs and procedures. This person should be adaptable and comfortable with the reasonable level of change that fosters and accompanies our departments success. 

Desired Qualifications*

• Previous experience in a higher education office environment
• Previous experience maintaining and updating website content
• Experience with donor and/or alumni engagement
  

Additional Information

Standard working hours for this position will be Monday-Friday. The role is primarily expected to work from our Lorch Hall office. However, some telework may be possible for tasks that can be accomplished remotely. This position may require, with advance notice, occasional evening and weekend work.

The annual full-time salary range for this position is $38,000-48,700. 

As one of the worlds great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei .

To learn more about LSAs Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.