ECE Department & Event Coordinator

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

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About the Department  

Cornel University's College of Engineering (COE), has a long and storied history of distinction, creativity and impact. The College established the nation’s first electrical engineering department in 1889 and awarded the nation’s first doctorates in both electrical and industrial engineering. Learn more about COE here:  https://www.engineering.cornell.edu/

The School of Electrical and Computer Engineering connects our world. ECE fields range from the nanoscale to the gigantic, from electronics for microscopic integrated circuits and biological systems to large-scale energy generators and the power grid. Look around and you'll see ECE everywhere. The future of self-driving cars, drones, robotics, AI, and mobile phones all depend upon innovations in ECE. The department supports approximately 40 faculty, 175 undergraduates, 130 Master of Engineering students and over 100 Ph.D. students.  Learn more about ECE here: https://www.ece.cornell.edu/ece

The Opportunity

The School of Electrical & Computer Engineering is seeking a collaborative professional to serve as our Department & Events Coordinator. This is an opportunity to work with a positive group of people in an evolving work environment where staff development is promoted. Under the direction of the Director of Administration and Assistant to the Directors, you will:

• Provide administrative assistance to up to 20 faculty members, their visitors, postdocs, students, lecturers and emeritus faculty.  This includes assisting with preparation of course material, ordering research supplies, travel reimbursement, and providing backup support for other administrative assistants.  
• Coordinate events for the School, including seminars, colloquia, and other various events.  Details include travel arrangements, room scheduling, catering, speaker coordination, and marketing for events. In-person and virtual components for events include AV setup and Zoom integration.      
• Provide facilities and safety program support for Phillips Hall by being the departmental contact for online safety training courses for the department, including students.  Oversee the Graduate Safety Representative Group.  Maintain oversight of the appearance and organization of shared faculty and student spaces.
• Support for Phillips Hall, including responding to complex calls and routine/non-routine inquiries; scheduling appointments, meetings and locations using an electronic calendar and university scheduling system; and serving as the mail coordinator.  

Required Qualifications:

For full consideration, applicants should include a resume and cover letter in their application materials.

• Associates Degree and two to four years of related experience, or equivalent combination of education and experience.
• Excellent customer service skills and the ability to work with a diversity of stakeholders, including faculty, staff, and students. 
• Effective communication skills, including interpersonal, verbal, written. 
• Ability to work effectively in and environment with frequent interruptions and the ongoing ability to prioritize tasks as they arise. 
• strong organizational skills and the ability to anticipate and plan ahead for events and semester activities. 
• Ability to be proactive and independent while working closely in a team environment.
• Impeccable integrity with a clear sense of ethics, fairness, discretion, and personal responsibility.
• Ability to read and comprehend policies, guidelines, protocols and ask appropriate questions when dealing with outlier situations.

Preferred Qualifications:

• Bachelor’s degree 
• Experience supporting faculty
• Experience coordinating events

Rewards and Benefits

This position is located in Ithaca, New York.  The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .

Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.

Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Sponsorship for employment visa is not available for this position.

Relocation assistance is not available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work.

  

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.01 - $27.91

Company:

Endowed

Contact Name:

Brad Stock

Number of Openings:

1

Job Titles and Pay Ranges:

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience.

• Education level to the extent education is relevant to the position.

• Unique applicable skills.

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

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Online Submission Guidelines:

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at [email protected] .

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2022-11-29-08:00