Duke Sexual and Gender Minority (SGM) Wellness Program - Senior Program Coordinator

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

The Duke Sexual and Gender Minority Wellness Program (DSGMWP) seeks a Senior Program Coordinator as we continue to grow our Program. The Senior Program Coordinator will plan, coordinate, and administer activities of the Program in collaboration with our Co-Directors and core faculty and staff. They will advise the research and programmatic leads of the DSGMWP on administrative policies and procedures, while also contributing to potential opportunities for continued growth and development of the Program. This will include engaging in and coordinating grant proposal writing and assisting in training activities, as well as the planning our Annual Duke SGM Wellness Symposium. The Senior Program Coordinator will supervise up to 6 staff, including community engagement specialists and students. The Program also plans to hire additional roles over the next 6-18 months that the Senior Program Coordinator would also supervise, including an SGM policy expert; data analyst and database administrator; SGM trainer and education specialist; and communications director.

Our Vision: The Duke Sexual and Gender Minority Wellness Program (DSGMWP) seeks to achieve health equity for sexual and gender diverse people around the world, with a particular focus on low resource regions and countries where sexual and/or gender diversity are highly stigmatized and marginalized, including the Southern United States and the Global South.

Our Mission: 1) Facilitate interdisciplinary collaboration and partnerships to advance knowledge in the field, improve best practices for wellness and care, understand the impact of structural inequities, provide evidence for policy recommendations, and otherwise promote the well-being of sexual and gender diverse people; 2) Increase opportunities, access to resources, and support for Duke faculty, students, clinicians, and community members interested in advancing the well-being of sexual and gender diverse people. 3) Prepare faculty, clinicians, staff and students of all levels to engage in best practices for the wellness of sexual and/or gender diverse persons and train future SGM wellness leaders.

Work Performed

(25%) Make operational and programmatic decisions that have a significant impact on the successful achievement of program strategies and objectives; develop, coordinate and advise staff regarding program policy.

(25%) Plan, coordinate and administer DSGMWP activities across Duke schools, departments, institutes and affinity groups to energize the creation of grant proposal writing groups, education development groups, training groups and policy groups.

 (10%) Coordinate public relations activities to include conceptualizing and writing newsletters, promotional materials, publications, press releases, ads, fliers and web site. Develop plans and schedules for release of publicity materials.

(10%) Budget for, and coordinate, public events and other related programs; develop and coordinate new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.

(10%)  Review and ensure data collection and organization of DSGMWP monitoring and evaluation for reports to funders and others. Recommend changes and modification to systems as required to ensure timeliness, accuracy and efficiency.

(10%)  Provide staff leadership. Recommend various personnel actions including, but not limited to, hiring, performance appraisal, promotions, transfers and vacation schedules.

(10%) Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training:

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience:

Work requires three years of experience in program administration or involving academic, instructional or community activities with the SGM population to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Or an equivalent combination of relevant education and/or experience

Skills:

Ability to work independently with limited supervision. 

Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.

Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Ability to network with community members, community leaders, academics, and clinicians.

Great attention to detail, a passion for SGM wellbeing, creative and able to work with a diverse team.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Work requires three years of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Job Code: 00002901 PROGRAM COORD, SENIOR
Job Level: 11

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Ourcollective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at DukeUniversity and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.