Donor Relations & Stewardship Communications Associate

University of Pittsburgh, United States

Updated: 3 months ago

Donor Relations & Stewardship Communications Associate
PAE-Office of the Vice Chancellor - Pennsylvania-Pittsburgh - (23004413)
 Develops, implements, and supports programs and policies across the integrated  Division of Philanthropic & Alumni Engagement to build lifelong relationships that support and enhance fundraising and active audience engagement. Provides stewardship for annual, leadership, major, and principal gift donors and supports a standardized communication strategy for recognition of smaller gift donors. Writes individualized communications  plans and executes meetings and events that advance donor engagement and involvement.  
The University of Pittsburgh’s Division of Philanthropic & Alumni Engagement (PAE) cultivates relationships with contributors, alumni, and other constituents on behalf of the University of Pittsburgh and UPMC, generating support for teaching, research, and care. Responsible for providing first stewardship touch to donors through acknowledgment letters by managing the process of producing personalized acknowledgment correspondence for the Chancellor, Senior Vice Chancellor, Division of Philanthropic & Alumni Engagement (PAE), Provost, Senior Vice Chancellor, Health Sciences, and UPMC senior leadership that is required from the Division of PAE. Responsibilities include: obtaining and researching accurate information from all sources for creation of acknowledgments, actual writing of acknowledgments, timely approval by appropriate constituent parties and regular interaction with all key stakeholders in the process. May be responsible for printing, obtaining signatures and mailing letters. The Associate will also prepare custom stewardship impact pieces to donors on the impact of their philanthropy. The Communications Associate will provide scripted bullets and may draft remarks for specific donor relations & stewardship events, tailored to the audience and specific topic to be covered. The position will also regularly update the Affinaquest database and ensure the integrity of the data entered and reviewed. Excellent written and verbal communication skills, organization, prioritization, and project management skills are required for this position, as well as the ability to demonstrate strong teamwork and technical ability. Must be able to consistently meet pressing deadlines. Maintaining strong relationships with all divisions and executive staff to complete various projects is essential.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.


The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit coronavirus.pitt.edu to learn more about this requirement. 
Assignment Category Full-time regular
Job Classification Staff.Donor Relations & Stewardship Associate I
Job Family Philanthropy & Engagement
Job Sub-Family Donor Relations & Stewardship
Campus Pittsburgh
Minimum Education Level Required Bachelor's Degree
Minimum Years of Experience Required No experience required
Will this position accept substitution in lieu of education or experience?  Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range $20.00/hr - $21.00/hr
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume
Optional Documents Not Applicable
Essential Functions • Must be able to regularly move about inside the office to access cabinets, office equipment, etc. • Must be able to travel to locations outside of the office independently, without physical assistance. • Must be able to lift at least 20 pounds. • Must be able to operate a computer and other office productivity machinery (e.g., copier, fax machine). • Must be able to sit for prolonged durations • Must have vision correctable to a level where an individual can operate a computer, visualize text on a computer monitor.
Physical Effort Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
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